2022.1.14 Electrical RFP Final.pdf

RFP 9181 Page 1 of 54 Low and Medium Voltage Electrical Services

State of Oregon

The Office of the Legislative Administrator Issues the Following

REQUEST FOR PROPOSALS (RFP)

OregonBuys Number: S-15600-00001503

Low and Medium Voltage Electrical Services

Date of Issuance: December 14, 2021 Proposals Due Date: January 14, 2022

Issuing Office: Legislative Administration Single Point of Contact (SPOC): Brenda Alfano Address: 900 Court Street NE

Room 140 Phone: 503-986-1184

E-mail: Brenda.alfano@oregonlegislature.gov mailto:Brenda.alfano@oregonlegislature.gov http://intranet/CapitolImages/Oregon%20State%20Seal-BW.jpg

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Table of Contents Section 1: Purpose and General Information

1.1 Introduction

1.2 Schedule

1.3 Definitions

1.4 Scope of Work

1.5 Single Point of Contact

1.6 Notice of Intent to Submit a Proposal

Section 2: Proposal Requirements

2.1 Administrative Proposal Requirements

2.2 Minimum Requirements

2.3 Labor Rates and Materials/Equipment Markup Requirements

Section 3: Solicitation Process

3.1 Procurement Authority and Method

3.2 OregonBuys

3.2 Competitive Sealed Proposals …………………………………………………………….8

3.4 Questions, Modifications and Protests Relating to the RFP, Contract Provisions or

Specifications

3.5 Submission of Proposals

3.6 Withdrawal of Proposals

3.7 Evaluation and Award

3.8 Public Information, Confidentiality, and Trade Secrets

3.9 Cost of Preparing Proposals

3.10 Reservation of LA’s Rights

3.11 Contract Form

3.12 Contractual Obligation

Section 4: Evaluation and Award

4.1 Evaluation Process

4.2 Evaluation of Proposals (Scored)

4.3 Next Step Determination

4.4 RESERVED

4.5 Scoring Criteria

4.6 Labor Rates and Materials/Equipment Markup Proposal ……………………

4.7 Award Notification and Process

Section 5: Attachments Attachment A: Proposal Cover Sheet Attachment B: Form of Contract Attachment C: Labor and Materials/Equipment Markup form Attachment D: Required Information Attachment E: Service Level Agreement………………………………………………… Attachment F: COBID Participation Plan……………………………………………………48 Attachment G: Responsibility Inquiry………………………………………………………..51 Attachment H: References……………………………………………………………………..54

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Section 1: Purpose and General Information

1.1 Introduction

1.1.1 Overview, Objectives, and Background.

The Oregon Legislative Assembly, acting by and through the Legislative Administrator (“LA”) is issuing this Request for Proposals for low and medium voltage electrical services for the Oregon State Capitol. Services will include low voltage, voice and data cabling and infrastructure installation and medium voltage electrical cabling, infrastructure installation, repair and maintenance. LA seeks an Oregon licensed firm, in good standing with the Construction Contractors Board (CCB), that can respond to the timeframes and requirements of the Oregon State Legislature. Proposers must have the adequate staff to support LA’s needs on an on-call basis for both low and medium voltage projects without sub-contracting for standard project work. LA expects that a successful proposer will negotiate a price agreement under which LA will authorize individual projects through Task Orders as required.

Projects assigned under a contract as a result of this solicitation may be subject to Oregon prevailing wage rates and certified payroll (to be submitted with the contractor’s invoice).

For purposes of determining the correct rate of pay and accessing certified payroll forms, a proposer can obtain the most recent prevailing wage rate forms and rate information at:

http://www.oregon.gov/boli/WHD/PWR/JAN_2017/January_1_2017_PWR.pdf

The work site is in Marion County, BOLI Region 3

The Legislative Administrator has authority to conduct this procurement under ORS

173.720 (2) and Legislative Administration procurement rules.

1.1.2 Contract Term.

The term of any Price Agreement (defined below) that results from this solicitation, contingent on funding approval, is anticipated to be for 24 months, starting February 21, 2022 and ending February 21, 2024. LA, at its sole discretion, reserves the right to extend the Price Agreement issued as a result of the RFP for additional time as required.

1.1.3 Method of Compensation.

Compensation methodologies may include;

o Time and materials (“T&M”), up to a maximum not to exceed (“NTE”) amount.

OR

o Fixed price for all services.

Note: As the Oregon State Capitol is the only job site for this solicitation, travel time will not be compensated.

http://www.oregon.gov/boli/WHD/PWR/JAN_2017/January_1_2017_PWR.pdf

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1.1.4 Approximate Value

The anticipated value of the procurement described in this RFP is estimated to be in the range of $150,000.00 to $200,000.00.

1.2 Schedule

Event Due Date RFP release – date of issuance 12/14/2021 RFP protests 12/21/2021 by 3:00 p.m.

Written questions 12/27/2021 by 3:00 p.m.

Answers to Proposal questions (approx.) 12/29/2021 RFP closing 1/14/2022 by 3:00 p.m.

Opening of Proposals 1/17/2022 by 3:30 PM Top candidates invited to interview 1/24/2022 – 1/28/2022 Issuance of Notice of Intent to Award 2/04/2022 Award protests due 2/11/2022 by 3:00 p.m.

Award notification 2/15/2022 Price Agreement award (approx.) 2/21/2022

1.3 Definitions

See OAR 137-046-0110 for general definitions, which are incorporated by reference into this RFP. Terms that appear in capital letters in this RFP, other than the titles of parts of this RFP or related documents, titles of personnel or other proper nouns, are defined terms that have the meanings set forth in this RFP or in OAR 137-046-0110.

“Emergency Response” has the meaning given that term in Attachment E.

“Price Agreement” means the contract that results from this RFP, under which a contractor agrees to provide Services in return for a specific method, rate or amount of compensation upon which the parties negotiate and agree.

“Project” means the collection of Services that LA specifies in a Task Order to accomplish work for a specific purpose.

“RFP” means this Request for Proposals.

“Scope of Work” means the general character of the Services, the purpose and objectives of the Services, and LA’s expectations for the Services.

“Service Level Agreement (SLA)” means the tier or specification at which Contractor will provide specific Services, and the contact and response time for the Services, as detailed in Attachment E.

“Services” means the work described in each Task Order that LA issues under the price agreement that results from this RFP.

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“Statement of Work” means the specific provisions set forth in Task Orders, which define in detail the agreed upon specific Project requirements, deliverables, costs and schedule.

“Task Order” means the specific, individual mechanism by which LA orders Services for each Project in accordance with the price agreement that results from this RFP.

Task Orders must include a statement of work, deliverables, schedule and compensation.

1.4 Scope of Work

The Scope of Work for this procurement consists of:

1. The supply and installation of low voltage cabling, including fiber optic cabling (voice, data, fire alarm, public address and other low voltage systems) and associated apparatus per the specifications detailed in Attachment E – Required Information.

2. Troubleshooting and testing of low voltage systems.

3. The supply and installation of medium voltage cabling (120VAC, 208VAC. 480VAC) as well as direct current (DC) applications and the associated apparatus per all industry standards, applicable Oregon Administrative Rules and all applicable local building codes.

4. Troubleshooting and testing of medium voltage systems.

5. Permitting.

6. As-built drawings.

7. Emergency Response.

1.5 Single Point of Contact (“SPOC”)

All questions, whether about the technical requirements of this RFP, contractual requirements, the procurement process, or any other aspect of the Project or needed Services, must be directed to the person listed on the first page of this RFP. A printed copy of this RFP may be reviewed upon request at the address listed on the first page of this RFP.

1.6 Notice of Intent to Submit a Proposal

1.6.1 OregonBuys

A potential proposer may express an interest in submitting a Proposal through the network System (“OregonBuys”) at https://oregonbuys.gov. Within OregonBuys, open the Opportunity listing, click on “interested,” insert the relevant information, and submit the information. OregonBuys will automatically notify each proposer of all notices and Addenda issued under this opportunity.

https://oregonbuys.gov/

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Section 2: Proposal Requirements

2.1 Administrative Proposal

Requirements (Pass/Fail)

2.1.1 Proposal Cover

Sheet.

A Proposal must include a completed cover sheet in the form as set forth in Attachment A of this RFP, signed by a duly authorized representative empowered to bind the proposer (at least one original signature). Any cover letters submitted in addition to the required cover sheet will not be forwarded to the evaluation committee.

On the cover sheet (or a separate sheet attached to the cover sheet), identify the sections of the Proposal, if any, the proposer claims to be exempt from disclosure under Oregon Public Records Law, ORS 192.410 through 192.505. List sections, paragraphs, pages, etc., and the specific ORS citation(s) that the proposer claims provides for exemption of each listed section.

2.1.2 Proposal Format.

a. (REQUIRED) Proposals must use 12-point minimum font size for the substantive text (including text in tables), except that proposers must use an 11-point minimum font size for Attachment A – Proposal Coversheet. Proposers may use their discretion for the font size of other materials that do not include substantive text (e.g.

graphics, picture or graphics captions, and organizational charts).

b. (REQUIRED) Proposals must be submitted without cover-stock or bindings such as wire loop or plastic comb binding.

c. Use a removable binder clip to secure Proposal pages in the original signature copy.

Staples may be used on additional copies.

d. Proposers must submit Proposals on recycled white paper.

2.1.3 Contractor Responsibility.

LA will determine responsibility of a proposer prior to award and execution of a Price Agreement. Each selected proposer shall submit a signed responsibility inquiry form within 5 business days after receiving an Intent to Award notice (see the responsibility inquiry form for additional information regarding LA’s responsibility review). The form provided in Attachment G must be signed and may be submitted as hard copy or electronically via email.

Contractor is responsible for any and all contractual matters, including performance of Services and the required deliverables finalized in each Task Order LA issues under the Price Agreement, whether Contractor, a sub-Contractor, or a representative of Contractor, provides the deliverables or performs the Services.

2.1.4 Copies.

Submissions in response to this RFP must contain one (1) original and three (3) copies of the Proposal and all required supporting information, documents and samples. A searchable copy of the submission on CD, DVD or other readily available recordable media must be provided with the Proposal. The originals and all copies of the Proposal

RFP 9181 Page 7 of 54 Low and Medium Voltage Electrical Services must be submitted in a sealed envelope or box, labeled “Proposal to RFP 9181” and delivered to the SPOC.

2.2 Minimum Requirements (Pass/Fail)

Please indicate how you meet the following minimum qualifications in the space provided on the Proposal cover sheet (Attachment A):

• Proposers must have a minimum of 5 years’ experience performing low and medium voltage cabling installation, repair and maintenance.

• Proposers must be in good standing with the Construction Contractors Board (CCB) and have a current and valid CCB number.

• Proposers and staff must hold current Oregon Building Code Division Licenses in accordance with Oregon Administrative Rule.

• Proposers must have the following staff available for on-call work at the Capitol:

o Registered Communications Distribution Design (“RCDD”) o Journeyman low-voltage electrician o Apprentice low-voltage electrician o Class “A” limited energy technician o General journeyman electrician

2.3 Labor Rates and Materials/Equipment Markup Requirements

Each proposer shall submit a labor rate and a materials and equipment markup matrix sheet that prices separately the items listed in Attachment D - Labor Rates and Materials/Equipment Markup Form

Labor rates and materials and equipment markups must be firm offers that are effective for a period of 120 days after the deadline for Proposal submission. Labor rates and materials and equipment markups are effective for at least one year after the date on which the parties execute the Price Agreement that results from this RFP, but may be renegotiated thereafter each year during the term of the Price Agreement. LA and Contractor shall agree on any new labor rates and materials and equipment markups in an amendment to the Price Agreement and the new labor rates and materials are effective for at least one year after the date on which the parties execute the amendment.

All hourly rates must include administrative and overhead costs. LA assumes for the purpose of this RFP that each proposer has all tooling required to perform standard work in the Oregon State Capitol building. If a proposer believes that the proposer will need to acquire or lease special tooling or equipment to perform the Services, the proposer must list in the Proposal the tooling or equipment that the proposer would need to acquire or lease to perform the Services and the prices at which the proposer will lease or acquire the tooling or equipment.

2.4 Required and Pass/Fail Submissions

• Administrative proposal requirements - Pass/Fail – Section 2.1

• Proposal cover sheet (Attachment A) – Required - Section 2.1.1

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• Minimum requirements on cover sheet (Attachment A) – Pass/Fail - Section 2.2

• Labor rates and materials/equipment markup (Attachment C) – Required - Section 2.3 o Equipment list (Attachment C) - Required – Section 2.3

• Proposals – Required – Section 4.5

• COBID (formerly MWESB) participation plan – Required – (Attachment F)

Section 3: Solicitation Process

3.1 Procurement Authority and Method

LA is issuing this RFP pursuant to LA’s authority under ORS 171.720 (2). LA intends to use a multi-step, competitive sealed Proposal procurement method. See LA’s reservations of rights in Section 3.10.

3.2 OregonBuys

This RFP, including all Addenda and attachments, will be posted in OregonBuys. LA will not mail this RFP or any Addenda or attachments to this RFP. LA will provide notification of any substantive clarifications in response to questions at the OregonBuys web site below by means of Addenda. For complete RFP documentation please go to the OregonBuys web site:

https://oregonbuys.gov/.

Proposers without electronic access to OregonBuys may obtain copies of this RFP and associated documents at the location listed on the front page of this RFP.

3.2.1 Documents Outside of OregonBuys.

LA does not anticipate issuing documents outside of OregonBuys.

3.2.2 Addenda on OregonBuys.

The provisions of Addenda are incorporated within and may supersede identified provisions of this RFP. Addenda may be viewed and downloaded on OregonBuys by registered vendors. Proposers should consult OregonBuys regularly until Closing to ensure that proposers have not missed any Addenda.

Any oral communications are unofficial and are not binding. Proposers may rely only on written statements issued by the SPOC.

3.2.3 OregonBuys Usage.

Proposers unfamiliar with OregonBuys may contact DAS Procurement Services at 1225 Ferry St. SE - U140, Salem, OR 97301-4285; telephone (503) 378-4642. Proposers may also look for updates about OregonBuys on the Procurement Services website:

http://procurement.oregon.gov/.

3.2.4 OregonBuys Registration.

Proposers are responsible for ensuring that their registration information is current and correct. LA accepts no responsibility for missing or incorrect information contained in the supplier’s registration information in OregonBuys.

3.3 Competitive Sealed Proposals – Multi-step Solicitation

LA intends to conduct this RFP using competitive sealed Proposals; multistep solicitation similar to the method described in ORS 279B.060 and OAR 137-047-0261 https://oregonbuys.gov/ http://www.oregonlegislature.gov/bills_laws/lawsstatutes/2013ors279B.html http://arcweb.sos.state.or.us/rules/OARS_100/OAR_137/137_047.html

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See Section 4 for information regarding Proposal evaluation and the contractor selection process.

3.4 Questions, Modifications and Protests relating to this RFP, Contract Provisions or

Specifications

3.4.1 Submission of Questions and Requests.

Proposers may submit questions, including requests for explanations of the meaning or interpretation of provisions of this RFP, in writing and to the attention of the SPOC.

Questions must arrive by the date and time specified in Section 1.2. E-mail submissions are acceptable.

Note: With the exception of negotiations of those terms permitted under section 4.7, the procedure outlined in this section is the proposer’s only opportunity to request any change or protest any requirement of this RFP, including but not limited to the solicitation process, Proposal requirements or terms and conditions. LA will consider as not Responsive those Proposals that take exception to the requirements of this RFP, including but not limited to the solicitation process, proposal requirements or terms and conditions and will reject such Proposals.

3.4.2 Methods of Seeking Modifications to this RFP, Provisions of the Price Agreement or Specifications.

3.4.2.1 Procedure.

The appropriate means of seeking modifications to provisions of this RFP are through a written (a) request for clarification; (b) formal submission of a request for changes to this RFP, the terms and conditions of the Price Agreement or specifications; or (c) formal submission of a protest of this RFP, contractual terms or specifications.

3.4.2.2 Request for Clarification.

A proposer that requires clarification of a provision of this RFP, the terms and conditions of the Price Agreement or specifications of the Services may submit to the SPOC a written request for clarification. To be considered, the SPOC must receive the written request for clarification by the deadline specified in Section 1.2 or any extension specified in subsequent Addenda.

3.4.2.3 Request for Changes to RFP, Contractual Terms or Specifications.

Any proposer may submit to the SPOC a written request for changes to this RFP, to the terms and conditions of the Price Agreement or to specifications for the Services. To be considered, the written request for changes must be received by the SPOC by the deadline specified in Section 1.2 or any extension made by subsequent Addenda. The request must include the reason for requested changes, supported by factual documentation, and any proposed changes and must contain all other information required by ORS 279B.405 and OAR 137-047-0730.

3.4.2.4 Protest of RFP, Contractual Terms or Specifications.

Proposers may submit to the SPOC a written protest of this RFP, the terms and conditions of the Price Agreement or the specifications of the Services. To be considered, a protest must:

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3.4.2.4.1 Identify the proposer’s name and the RFP number;

3.4.2.4.2 Contain evidence that supports the grounds on which the protest is based and specify the relief sought, including a statement of the proposed changes to the solicitation process or RFP provisions, requirements or terms and conditions that the proposer believes will remedy the conditions upon which the protest is based;

3.4.2.4.3 Be signed by the proposer’s authorized representative;

3.4.2.4.4 Be submitted to the SPOC by the solicitation protest due date specified in Section 1.2; and

3.4.2.2.4.5 Be delivered or e-mailed to the SPOC at the address listed on the first page of this RFP.

LA will resolve all solicitation protests in accordance with OAR 137-047-0730. LA is not responsible for the successful transmission of faxed protests. Unless LA extends this specific due date by Addenda to this RFP, LA will not consider a proposer’s solicitation protests to the originally issued RFP submitted after the solicitation protest due date specified in Section 1.2.

3.4.2.5 Method of Submitting Requests for Modification of RFP Provisions.

Envelopes containing written requests for clarification, requests for change, and protests must be marked as follows:

Request for Clarification/Change/Protest RFP Number Closing date

The SPOC must receive envelopes by the date and time specified in Section 1.2. This deadline may be extended by Addendum. LA will not consider a written request for clarification, request for change or a protest regarding this RFP, contractual terms or specifications if the SPOC receives the request for change or protest after the date specified in this RFP or the date specified in a subsequent Addendum.

3.4.2.6 Response to Requests for Clarification or Change and Protests.

LA will respond to each properly submitted written request for clarification, request for change, or protest in a manner similar to the procedure set forth in ORS 279B.405. If appropriate, LA will issue revisions and clarify RFP provisions via Addenda posted on OregonBuys. LA may also informally respond to proposer questions.

Informal responses, however, do not affect the provisions of this RFP. This RFP, the contractual terms or the specifications may only be changed via formal Addenda issued by LA and posted on OregonBuys.

3.5 Submission of Proposals

The SPOC must receive Proposals no later than the closing date and time specified in OregonBuys at the address listed on the first page of this RFP. Proposals may be delivered by

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U.S. Mail or courier or by personal delivery. Proposals must be sent to the attention of the SPOC’s name.

NOTE: LA will not accept late, faxed or electronically transmitted Proposals.

3.6 Withdrawal of Proposals

If a proposer wishes to withdraw a Proposal the proposer submitted, the proposer must do so before the date and time specified for closing this solicitation. The proposer must submit a written request to withdraw, signed by the proposer, on the proposer’s letterhead, to the SPOC at the address listed on the first page of this RFP, as required by OAR 137-047-0440(2).

3.7 Evaluation and Award

The evaluation and award process is described in Section 4.

3.8 Public Information, Confidentiality, and Trade Secrets

All Proposals are public information after LA opens the Proposals and all protests are public information after the protest period ends. LA will open Proposals at 900 Court Street NE, Room 49, Salem, OR 97301 at the date and time listed in section 1.2. LA will not provide copies of Proposals, however, until the evaluation process is completely closed and a notice of intent to award has been issued pursuant to OAR 137-047-0630. Any person may request copies of public information. A proposer shall label any information that the proposer wishes to protect from disclosure to third parties as a trade secret under ORS 192.501(2) with the following: “This material constitutes a trade secret under ORS 192.501(2) and is not to be disclosed except as required by law.” LA will take reasonable measures to hold in confidence all such labeled information, but LA and the State of Oregon are not liable for a release of any information if a law or an order of a court requires the release, whether pursuant to the Oregon Public Records law (ORS 192.410 to 192.505) or otherwise. LA and the State of Oregon are also immune from liability for disclosing or releasing information under the circumstances set forth in ORS 646.473(3).

3.9 Cost of Preparing Proposals

Proposer is responsible for all costs proposer incurs in preparing and submitting a Proposal in response to this RFP. LA will not reimburse these costs.

3.10 Reservation of LA’s Rights

LA reserves all rights regarding this RFP, including, without limitation, the right to:

i. Amend, delay or cancel this RFP without liability if LA finds that cancellation is in LA’s best interest;

ii. Reject any or all Proposals received if LA determines that rejection is in LA’s best interest;

iii. Waive any minor informality or non-conformance with the provisions or procedures of this RFP, and seek clarification of any Proposal, if required;

iv. Reject any Proposal that fails substantially to comply with all prescribed RFP procedures and requirements;

v. Negotiate any matter necessary to serve the best interest of the public;

vi. Amend any Price Agreement executed as a result of this RFP; and

vii. Engage a contractor by selection or procurement independent of this solicitation or any contracts or agreements under this solicitation to perform the same or similar services.

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viii. If LA receives only one (1) response/proposal to this RFP, LA will not provide for a protest of the Price Agreement award.

Although price is a consideration in determining the apparent successful proposer, the intent of this RFP is to identify a Proposal from a proposer that has a level of specialized skill, knowledge and resources to perform the Services described in this RFP. Qualifications, performance history, expertise, knowledge and the ability to exercise sound professional judgment are primary considerations in the selection process. Because of the highly technical nature of some of these tasks, the proposer with the lowest labor and materials and equipment price Proposal may not necessarily be awarded a Price Agreement. LA reserves the sole right to determine the best Proposal.

3.11 Contract Form

The apparent successful proposer shall be asked to sign a Price Agreement substantially in the contract form that is attached as Attachment C. The terms and conditions included in Attachment B, other than those identified in Section 4.7.7 of this RFP, are not subject to negotiation.

3.12 Contractual Obligation

LA is not obligated as a result of a proposer’s submitting a Proposal to enter into a Price Agreement or other contract with the proposer, and LA has no financial obligation to any proposer arising from this RFP.

Section 4: Evaluation and Award

4.1 Evaluation Process

4.1.1 Evaluation Overview.

LA shall conduct an evaluation of all Proposals received in response to this RFP. LA shall evaluate and score all Proposals on the completeness, quality, and applicability of the content of the Proposals in accordance with the following criteria:

• Experience and demonstrated expertise in providing electrical services in a historic building.

• Ability to meet SLA –Attachment E

• Key staff resumes.

• References.

• Cost Proposal.

• COBID Outreach Plan – Attachment F

Each criterion is explained in more detail below.

4.1.2 Evaluation Committee.

LA will establish an evaluation committee, which will consist of LA staff and others, to review, evaluate and score each Proposal.

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4.1.3 Disqualification.

If a proposer attempts to improperly influence a member of the evaluation committee during the proposal review and evaluation process, LA shall reject the proposer’s Proposal.

4.2 Evaluation of Proposals

The evaluation committee shall independently score all Proposals based upon each proposer’s responses to the evaluation questions detailed below. Proposals meeting all administrative pass/fail criteria (including submittal of all REQUIRED items in the time allowed, see Section 2) will be forwarded to an evaluation committee of at least three (3) members that will independently review, score and rank Proposals according to the scoring criteria set forth in Section 4.5. Evaluators will independently judge the merits of the Proposals by comparing the requirements and criteria stated in the RFP with the responsiveness and the relevance of experience and qualifications presented in the Proposal.

The outcome of the evaluation process may, in LA’s sole discretion, result in:

(a) notice to one or more proposers of selection to negotiate a Price Agreement and the possible award of the Price Agreement;

(b) further steps to gather additional information for evaluation, (e.g. checking references, notice of placement on an interview list, requesting clarification); or

(c) cancellation of the RFP and either re-issuance of the RFP in the same or revised form or no further action by LA with respect to the RFP.

LA may reject any or all Proposals and may cancel this RFP at any time if doing either would be in the public interest as determined by LA. LA is not liable for any costs a proposer incurs while preparing or presenting the Proposal or during further evaluation stages. All Proposals will become part of the public file.

4.2.1 Multistep Solicitation:

Step 1. The first step consists of each proposer’s submission of unpriced technical proposals by the due date indicated on page 1 of this RFP. The Services offered in a proposer’s unpriced Proposal must be furnished generally in accordance with the requirements of the RFP. Proposals submitted on time and meeting all administrative pass/fail and required items will then be evaluated based on the scoring criteria in Section

4.5 to determine qualified proposers.

Note: To the extent that it finds necessary, LA may conduct oral or written discussions of the unpriced technical Proposals prior to reviewing labor rates and Materials and Equipment markups from proposers determined to be qualified.

In accordance with OAR 137-047-0720, LA hereby gives notice that for this RFP, no protest is available for proposers excluded from subsequent steps or phases of this multistep solicitation.

Step 2. In the second step, LA will open the labor rates and materials and equipment markup Proposal submitted by the top ranked proposer from step 1. If the price proposal is within LA’s budget guidelines, LA will open negotiations with the top-ranked proposer. If negotiations are successful with the top ranked proposer, LA will enter into a Price Agreement with the proposer.

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If after a predetermined amount of time, LA and the proposer do not successfully complete negotiations, LA, in its sole discretion, will close negotiations and open negotiations with the second ranked proposer or, if necessary, a lower-ranked proposer until LA is successful in negotiating a Price Agreement.

4.3 NEXT STEP DETERMINATION

At the conclusion of a round of competition, Agency may choose to conduct additional round(s) of competition if in the best interest of the State. Additional rounds of competition may consist of, but will not be limited to:

• Interview

• Presentations/Demonstrations/Additional Submittal Items

• Discussions and submittal of revised Proposals

• Serial or simultaneous negotiations

• Best and Final Offers

INTERVIEWS: OLA may interview one of more of the top ranked finalists. Interviews are tentatively scheduled for the week of TBD at the Oregon State Capitol, 900 Court St. NE, Salem, OR 97301. If OLA conducts interviews, OLA will confirm the interview schedule and interview criteria after the closing date of this RFP.

INTERVIEW INFORMATION

1. The Proposer’s primary staff must be present at the interview.

2. At the time of notification, any required supplemental information will be provided to the Proposers.

FINAL SELECTION

1. The evaluation process will include the following steps:

a. The voting members of OLA’s evaluation committee will independently score Proposals.

b. A group of the highest scoring Proposers may be selected as finalists.

c. The evaluation committee may interview the finalists. The interview sessions will be independently scored for interview questions which will be posed identically to all interviewing finalists. The evaluation committee may also use the interview process to supplement and clarify the information contained in the Proposal, and to revise the scoring of the Proposal, if

RFP 9181 Page 15 of 54 Low and Medium Voltage Electrical Services appropriate. Information from the interview, however, may not modify the information provided in the Proposal.

d. If interviews are held, scores from interviews will be added to scores from Proposals to obtain a final scoring. If no interviews are held, Proposal scores will be the final scoring.

e. Based upon final scoring, the evaluation committee will rank the Proposers, and provide an award recommendation.

f. The OLA will provide a Notice of Intent to Award to the highest-ranked Proposer, with copies to the other Proposers selected as finalists.

4.4 RESERVED

4.5 Scoring Criteria

Scoring will be based on the categories described below. Each proposer must describe how the proposer meets the requirements that are specified in this RFP as related to the subsections below. Be clear and concise.

4.5.1 EXPERIENCE AND DEMONSTRATED EXPERTISE _20_ Points

Describe your experience and demonstrated expertise in performing electrical services in an historic building.

4.5.2 ABILTY TO MEET SERVICE LEVEL AGREEMENT _20_ Points

Describe your ability to meet the SLA as detailed in Attachment F.

4.5.3 KEY STAFF RESUMES _______________ _20_ Points

Provide key staff resumes at least two staff members that will provide services in the following positions under the Price Agreement:

• General journeyman electrician

• Class “A” limited energy technician

Provide key staff resumes at least one staff member that will provide services in the following positions under the Price Agreement:

• RCDD

4.5.4 REFERENCES FOR RELEVANT EXPERIENCE _20_ Points

See Attachment H for References:

Reference Scoring:

• Up to 20 points are available based on the average of scores provided by the reference contacts.

4.5.5 COST PROPOSAL 15 Points

RFP 9181 Page 16 of 54 Low and Medium Voltage Electrical Services

4.5.6 COBID PARTICIPATION PLAN – (see attachment F) _5_ Points Proposer must provide the COBID participation plan (Attachment F)

SUMMARY OF SCORING CRITERIA FOR USE BY PROPOSERS

MAXIMUM SCORE

EXPERIENCE AND DEMONSTRATED EXPERTISE 20

ABILITY TO MEET SERVICE LEVEL AGREEMENT 20

KEY STAFF RESUMES 20

REFERENCES FOR RELEVANT EXPERIENCE 20

COST PROPOSAL 15

COBID (formerly MWESB) PARTICIPATION PLAN – (Attachment F) 5

TOTAL AVAILABLE POINTS 100

4.6 Labor Rates and Materials/Equipment Markup Proposal

Proposer shall provide a labor rates and materials and equipment markup Proposal using the form attached to this RFP as Attachment D. Hourly rates must include all administrative and overhead mark-up. LA assumes for the purpose of this RFP that each proposer has all tooling required to perform standard work in the Oregon State Capitol building. If a proposer believes that the proposer will need to acquire or lease special tooling or equipment to perform the Services, the proposer must include in the Proposal a list of the tooling or equipment that the proposer would need to acquire or lease to perform the Services and the prices at which the proposer will lease or acquire the tooling or equipment. As the job site will be exclusively the Oregon State Capitol building, no travel time will be allowed.

LA will open the Labor rates and materials and equipment markup Proposals in Step 2 of the multi-step process detailed in Section 4.2.

4.6.1 Reciprocal Preference

In accordance with OAR 137-046-0310, when evaluating Proposals, LA will add a percentage increase to the labor rates and materials and equipment markup Proposal of a non-resident proposer that is equal to the percentage, if any, of the preference that would be given to that proposer in the state in which the proposer resides.

4.6.2 Preference for Oregon Supplies and Services

If LA receives Proposals identical in price, fitness, availability and quality and chooses to award a Price Agreement, LA shall award the Price Agreement in accordance with the procedures outlined in OAR 137-046-0300.

4.7 Award Notification and Process

4.7.1 Award Consideration.

LA may determine, at LA’s sole and absolute discretion, whether entering into a Price Agreement is in LA’s best interest and the best interest of the State of Oregon. LA reserves the right to withdraw any or all items from consideration for an award of a Price Agreement.

RFP 9181 Page 17 of 54 Low and Medium Voltage Electrical Services

4.7.2 Notice of Intent to Award a Price Agreement

LA shall announce LA’s intent to award a Price Agreement by posting a notice of intent to Award on OregonBuys. The notice of intent to Award serves as notice to all proposers that LA intends to negotiate a Price Agreement with the proposer receiving the notice of intent to Award.

4.7.3 Review of Proposal Files

Proposers have five (5) calendar days after the date of the notice of intent to Award in which to view the Proposal files (by appointment).

4.7.4 Protest of Notice of Intent to Award

A proposer that claims to have been adversely affected or aggrieved by the selection of a competing proposer may protest the selection by submitting, not later than seven (7) calendar days after LA has issued a notice of intent to Award, a written, signed protest by U.S. mail or courier, or by personal delivery, to the SPOC at the address listed on the first page of this RFP. To be adversely affected or aggrieved, a proposer must demonstrate that all higher ranked Proposals were ineligible for selection in accordance with ORS 279B.410 (1)(a) and (b). LA shall resolve protests in accordance with Oregon Administrative Rules.

NOTE: LA will not consider a protest that a proposer submits after the deadline. LA will not accept faxed or electronically transmitted protests.

4.7.5 Response to Protests of Intent-to-Award Notice

LA will respond in writing to any protest of LA’s notice of intent to Award, if the protest meets all requirements set forth in this RFP, that adversely affected or aggrieved Proposer. Any response that LA provides, however, does not itself constitute confirmation that the proposer is in fact adversely affected or aggrieved and therefore entitled to protest the notice of intent to Award.

4.7.6 Insurance Certification

Within seven (7) calendar days after the date of the Intent-to-Award Notice, the successful proposer (Awardee) shall provide all required proofs of insurance. Failure to present the required documents within the seven (7) calendar-day period may result in LA’s closing negotiations with awardee and opening negotiation with the second ranked proposer. Proposers are encouraged to consult their insurance agent(s) about the insurance requirements set forth in this RFP before submitting a Proposal.

4.7.7 Negotiation

LA may elect to negotiate the following terms and conditions of the Price Agreement:

4.6.7.1 Method of payments

4.6.7.2 Invoicing

4.6.7.3 Labor and materials and equipment markup

4.6.7.4 Insurance

LA intends to complete negotiations for a Price Agreement within the time detailed in the notice of intent to Award. If LA and the proposer cannot reach mutually agreeable terms within a reasonable time period, as judged by LA, LA reserves the right to cancel the notice of intent to Award and to open negotiations with the second ranked proposer.

RFP 9181 Page 18 of 54 Low and Medium Voltage Electrical Services

4.7.8 Award

After the seven (7) calendar-day Award protest period, finalization of negotiations and disposition of all protests, LA will proceed with the final Award. LA shall award a Price Agreement to the responsible proposer that has met all the minimum requirements and has received the highest total score as detailed in Section 4.2.

Section 5: Attachments Attachment A – Proposal Cover Sheet Attachment B – Form of Contract (Sample) Attachment C – Labor and Materials/Equipment Mark-up form Attachment D – Required Information Attachment E – Service Level Agreement Attachment F – COBID (formerly MWESB) Participation Plan Attachment G – Responsibility Inquiry Attachment H- References

All attachments listed above are incorporated into this RFP by this reference.

RFP 9181 Page 19 of 54 Low and Medium Voltage Electrical Services

ATTACHMENT A

PROPOSAL COVER SHEET

RFP #9181 – Low and Medium Voltage Electrical Services

(Legal Name of Firm as provided to IRS) a(an) __ (enter State) ____Corporation

DBA Name (if different than legal name):

Corporation Professional Corporation Ltd. Liability Company Partnership Limited Partnership Ltd. Liability Partnership Sole Proprietorship Other __________

Mailing Address

Type name of primary contact for this Proposal Email address Telephone Fax Type name of person(s) authorized to sign Contract/Price Agreement:

“PASS/FAIL” - PROPOSAL SUBMISSION CHECKLIST (for Proposer use)

Submission Deadline Date and Time met Proposal Does Not Include Conditional Language about Terms and Conditions

“REQUIRED” ITEMS –

PROPOSAL SUBMISSION CHECKLIST (for Proposer use)

Proposal cover sheet Included and authorized original signature obtained Minimum qualifications met and indicated on Proposal cover sheet Proposal format and page length requirements met Correct number of Proposals included along with CD for electronic submittals Price proposal included on CD for electronic submittals References

RESPONSES TO MINIMUM QUALIFICATIONS (See RFP Section 2.2)

Proposer has a minimum of five years’ experience performing low and medium voltage installation, repair and maintenance.

RCDD

Proposers must provide information below for at least one RCDD intending to perform low voltage cabling Services under the Price Agreement.

Name Registration Number

RFP 9181 Page 20 of 54 Low and Medium Voltage Electrical Services

Class “A” Limited Energy Technician

Proposers must provide information below for at least two Class “A” limited energy technician intending to perform medium voltage Services under the Price Agreement.

Name

General Journeyman Electrician

Proposers must provide information below for at least two general journeyman electrician

Journeyman Electrician – Low Voltage

Proposers must provide information below for at least one general journeyman electrician

Representations, Attestations, and Certifications: The undersigned further acknowledges, attests and certifies individually and on behalf of the proposer that:

1. The proposer has not made and will not make any attempt to induce any other person or organization to submit or not submit a Proposal.

2. Information and prices included in this Proposal are valid for one hundred and twenty (120) days after the Proposal due date or until a Price Agreement is executed, whichever comes first.

3. The undersigned recognizes that this is a public document and open to public inspection.

4. The proposer acknowledges receipt of all Addenda issued under the RFP.

5. The proposer does not discriminate in the proposer’s employment practices with regard to race, creed, age, religious affiliation, sex, disability, sexual orientation or national origin, nor has the proposer or will the proposer discriminate against a subcontractor in awarding a subcontract because the subcontractor is a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a business owned by a service-disabled veteran or an emerging small business enterprise certified under ORS 200.055.

6. Affirmative Action Program: LA requires contractors to have operating policies as equal employment opportunity employers. Firms of 50 people or less do not need to have a

RFP 9181 Page 21 of 54 Low and Medium Voltage Electrical Services formal equal employment opportunity program, but shall have an operating policy supporting equal employment opportunity. ________________________ (Name of Firm) has an operating policy supporting equal employment opportunity. Firms of 50 people or more shall also have a formal equal employment opportunity program.

Yes No Does your firm have 50 or more employees?

Yes No Does your firm have a formal equal employment opportunity program?

7. The proposer, acting through the proposer’s authorized representative, has read and understands all RFP instructions, specifications, and terms and conditions contained within the RFP and all Addenda, if any;

8. The proposer agrees to and shall comply with, all requirements, specifications and terms and conditions contained within the RFP, including all Addenda, if any;

9. The Proposal submitted is in response to the specific language contained in the RFP, and the proposer has made no assumptions based upon either (a) verbal or written statements not contained in the RFP, or (b) any previously-issued RFP, if any.

10. The proposer agrees that if awarded the Price Agreement, the proposer is authorized to do business in the State of Oregon at the time of the award;

11. LA is not liable for any claims or be subject to any defenses asserted by the proposer based upon, resulting from, or related to, the proposer's failure to comprehend all requirements of the RFP.

12. LA is not liable for any expenses incurred by the proposer in either preparing and submitting the proposer’s Proposal, or in participating in the proposal evaluation or the negotiation process for a Price Agreement, if any.

13. Office of Foreign Assets Control and US Department of State: The proposer and the proposer’s employees and agents are not included on:

a) The list entitled “Specially Designated Nationals and Blocked Persons” maintained by the Office of Foreign Assets Control of the United States Department of the Treasury and currently found at https://www.treasury.gov/resource-center/sanctions/SDN- List/Pages/default.aspx; or

b) The list entitled “Current List of Designated Foreign Terrorist Organizations of the US Department of State” and currently found at https://www.state.gov/j/ct/rls/other/des/123085.htm.

14. The signatory of this Proposal cover sheet is a duly authorized representative of the proposer, has been authorized by the proposer to make all representations, attestations, and certifications contained in this Proposal document and all Addenda, if any, issued, and to execute this Proposal document on behalf of the proposer.

15. By signature below, the undersigned Authorized Representative hereby certifies on behalf of the proposer that all contents of this Proposal cover sheet and the submitted Proposal are truthful, complete and accurate. Failure to provide information required by the RFP may ultimately result in rejection of the Proposal.

RFP 9181 Page 22 of 54 Low and Medium Voltage Electrical Services

THIS OFFER MUST BE SIGNED IN BLUE INK BY AN AUTHORIZED

REPRESENTATIVE OF THE PROPOSER; ANY ALTERATIONS OR ERASURES TO THE

OFFER MUST BE INITIALED IN INK BY THE UNDERSIGNED AUTHORIZED

REPRESENTATIVE.

SIGNATURE OF PROPOSER'S DULY AUTHORIZED REPRESENTATIVE FOR ALL

SECTIONS:

Authorized Signature: __________________________________________________________

Print Name: __________________________________________________________________

Title: _______________________________________________________________________

Contact Person (Type or Print): ___________________________________________________

Telephone Number: (___) _____________________

Fax Number: (___) __________________________

RFP 9181 Page 23 of 54 Low and Medium Voltage Electrical Services

ATTACHMENT B

SAMPLE CONTRACT

OFFICE OF THE LEGISLATIVE ADMINISTRATOR

CONTRACT FOR SERVICES NO. _________

Project: _____________________

This Contract is between the State of Oregon, Office of the Legislative Administrator, hereafter called “OLA or OLA”. ____________, an __entity type__________, hereafter called Contractor. OLA and Contractor shall be collectively referred to as the “Parties.”

OLA issued a Request for Proposals (RFP) that closed on ___________, for the Services to be provided, and enters into this Contract under authority granted in ORS.173.720 (2).

1. CONTRACT PERIOD

This Contract is effective on the date on which all Parties to this Contract have executed this Contract document.

Contractor/Consultant’s obligation to perform the Work set forth in the Statement of Work and OLA’s obligation to pay for the Work is contingent on OLA receiving funding, appropriations, limitations, allotments or other expenditure authority at levels sufficient to pay for the Work or Work Products. Unless extended or terminated earlier in accordance with the terms of this Contract, this Contract terminates when OLA accepts Contractor/Consultant's completed performance or on ______________, whichever date occurs last. Contract termination does not extinguish or prejudice OLA’s right to enforce this Contract with respect to any default by Contractor/Consultant that has not been cured.

2. SCOPE OF SERVICES

Contractor shall perform all services as set forth in the Statement of Work (the “Services”), which includes the delivery schedule for such Services, and that is attached hereto as Exhibit A. Contractor shall perform the Services in accordance with the terms and conditions of this Contract.

3. CONSIDERATION

3.1 The maximum, not-to-exceed compensation payable to Contractor under this Contract, which includes any allowable expenses, is $ .

3.2 All payments to Contractor are subject to ORS 293.462, and shall be made in accordance with the payment requirements described in Exhibit A.

3.3 OLA will pay only for completed Services that are accepted by OLA.

3.4 OLA will not pay Contractor for Services performed before the date this Contract becomes effective or after the termination of this Contract.

3.5 OLA will not pay Contractor any amount in excess of the not-to-exceed compensation of this Contract for completing the Services. If the maximum compensation is increased by amendment of this Contract, the amendment must be fully effective before Contractor performs Services subject to the…