20ft Enclosed, Utility Trailer (QTY 1) including delivery **April 2026**

The Virginia Department of Fire Programs is conducting a Quick Quote solicitation for the procurement of one new 20-foot enclosed utility trailer with tandem axles, to be delivered to 7093 Broad Neck Road, Hanover, Virginia 23069. The trailer must meet comprehensive technical specifications including 7000-pound tandem torsion axles with electric brakes, a 6-inch tube frame, aluminum roof, LED lighting, engineered walls and flooring, heavy-duty rear ramp door with side ramp door, and interior upgrades such as LED dome lights, wall switches, roof vents, and vinyl ceiling with polystyrene insulation. The successful vendor must be licensed with the Virginia dealer board and provide a certificate of origin issued directly to VDFP, with all deliverables to be completed within 30 calendar days of receipt of order or as otherwise proposed by the bidder. Pricing must be submitted as a fixed grand total price on a FOB destination basis with no additional freight charges permitted; any bid including freight costs will be deemed non-responsive. The solicitation deadline is Friday, April 24, 2026, at 3:00 PM, with electronic submission required through eVA. Bids must include supporting documentation consisting of a completed Vendor Data Sheet listing at least four current or recent accounts with similar goods and State Corporation Commission registration information. Award will be made to the lowest responsive and responsible bidder, and the resulting contract includes a five-year warranty against defects, delivery with a current Virginia State Inspection Sticker, thirty-day license tags, and provision of operations and maintenance manuals with wiring diagrams and parts lists.

No specific set-aside designations are indicated in this solicitation; however, VASBSD-certified small businesses are subject to a 1% eVA transaction fee capped at $500, while other vendors face a cap of $1,500. All vendors must comply with mandatory requirements including registration in the eVA Internet e-procurement portal, maintenance of workers' compensation insurance, employer's liability coverage of $100,000, and commercial general liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate, with the Commonwealth named as an additional insured. Contractors must also comply with anti-discrimination provisions, ethics requirements, immigration reform regulations, drug-free workplace standards, and HIPAA Business Associate requirements if applicable. The solicitation documents do not identify any incumbent vendors or existing contractors, nor do they indicate a specific budget range or award value. The contract is terminable by either party upon 60 days written notice, with the Commonwealth retaining the right to cancel at any time without penalty. Prospective vendors should direct any questions to the procurement department at purchasing@vdfp.virginia.gov prior to the April 24, 2026 deadline, and delivery coordination must be arranged by contacting John Calhoun at 804-664-0078 with 48 hours advance notice.