QQ 1 Trailer (1).docx

COMMONWEALTH OF VIRGINIA

DEPARTMENT OF FIRE PROGRAMS

1005 TECHNOLOGY PARK DRIVE

GLEN ALLEN, VIRGINIA 23059

QUICK QUOTE

Solicitation Number:

Issue Date: 04/21/2026 Title: 1, 20ft Enclosed, Utility Trailer including delivery Commodity Code: 07343 - Trailers, Utility, Enclosed, Tag-Along

Please note: Requested supporting documentation that is not submitted electronically or not attached to your Quick Quote response in eVA, must be received by the Procurement Unit no later than Friday April 24th, 2025 at 3:00PM. In order for your bid to be a responsive bid or email the purchasing team at Virginia Department of Fire programs, purchasing@vdfp.virginia.gov.

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, sexual orientation, gender identity, political affiliation, or veteran status, status as a military family, or any other basis prohibited by state law relating to discrimination in employment. Faithbased organizations may request that the issuing agency not include subparagraph 1.f in General Terms and Condition C. Such a request shall be in writing and explain why an exception should be made in that invitation to bid or request for proposal.

I. PURPOSE: The Department of Fire Programs (VDFP) “Purchasing Agency” is seeking a vendor to provide one (1) new twenty foot (20ft) tandem axel trailer that will be delivered to 7093 Broad Neck Rd, Hanover, VA 23069. For questions regarding this solicitation, please contact the procurement department at purchasing@vdfp.virginia.gov.

SCOPE OF WORK: The Vendor must be licensed with the VA dealer board, and that the certificate of origin must be issued directly to The Virginia Department of Fire Programs. The Vendor shall furnish all equipment and parts provided below to include but not limited to:

One (1) Trailers including below specifications:

a. 8.5”W x 20”L Tandem 7000# Axle

b. 7000# Tandem Torsion Axles

c. Electric Brakes

d. 6” Tube Frame

e. Cross Member @16”O.C.

f. 75-3/4” Tube Wall Posts @ 16”O.C - STD INT. HGHT 6’7”

g. Add 6” Extra Height/LTF (Quantity 20 per trailer)

h. TUBE ROOF MEMBER @ 24’ O.C.

i. 2-5/16” Coupler

j. Triple Tube Tongue

k. Heavy Duty Manual 12k side wind jack with adjustable spring loaded foot

l. ST235/85R16/LRG Radial Tires

m. Tire/Wheel/Hub Upgrade to Load Range H Tires

n. Silver Mod Wheels

o. Aluminum Roof

p. Clear lens LED Exterior Lighting

q. LED Strip Tail Lights

r. LED Exterior Rear Header Loading Light

s. W/12V Switch

t. Anodized Front Corners

u. 3/4” Engineered Walls ILO 3/8” Engineered (Quantity 20 per trailer)

v. ¾” Engineered Flooring

w. Heavy Duty Rear Ramp Door with Flap

x. 48” Side Ramp Door should be ILO standard side door

y. (2) LED Dome Lights @ 4’ & 14’ Back

z. (1) 12V Wall Switch @ C/S Door

aa. (1) Pair ABS Flow Thru Sidewall Vents

bb. Front R/S High, Rear C/S Low

cc. 24” Stoneguard

dd. Conspicuity Tape

ee. White .030 Exterior Metal (Quantity 20 per trailer)

ff. White TPO CAP

gg. 54” Triple Tube Tongue (7W & 8.5W)

hh. Rubber Ramp Door Hinge Cover (Quantity 2 per trailer)

ii. LED 12V Dome Light with Stainless Steel Bezel 4” Round ILO STD (Quantity 2 per trailer)

jj. LED 12V Dome Light with Stainless Steel Bezel 4” Round (Quantity 2 per trailer)

kk. Non-Powered Roof Vent (Quantity 2 per trailer)

ll. Maxx-Air Vent Cover (Quantity 2 per trailer)

mm. 3 Way 12V Wall Switches/PR (ILO STD Switch)

nn. White Vinyl Ceiling/LTF (Quantity 20 per trailer)

oo. Ceiling Insulation-Polystyrene/LTF (Quantity 20 per trailer)

pp. No dove tail

Delivery to specified address

The specifications listed above are intended to define the level of quality and performance of the requested goods and are not intended to be restrictive. This solicitation is for new equipment only (brand name or approved equivalent). Bidders offering equivalent items must submit sufficient descriptive literature, catalog cuts and technical details to enable the Commonwealth to determine if products offered meet the requirements of the solicitation. Failure on the part of the bidder to provide the aforementioned documentation shall be caused to declare the bid non-responsive. This bid will be awarded on a GRAND TOTAL basis. Pricing must be FOB destination.

Any bid with freight added with be deemed unresponsive.

SEE ATTACHED > GENERAL TERMS AND CONDITIONS

SEE ATTACHED > SPECIAL TERMS AND CONDITIONS

I. PRICE SCHEDULE: The price schedule provided below must be completed in full and attached with your e-VA bid submission. Vendor shall provide a fixed grand total price for all goods to be delivered as specified in this solicitation. Leaving a space blank may result in your bid being deemed nonresponsive.

Enclosed Trailers with Delivery included

II. DELIVERY: Delivery of goods or performance of services shall be within the number of calendar days stated below after receipt of order (ARO) by the bidder. The Agency requires the bidder to deliver within a reasonable time after ARO. If the bidder does not insert a stated delivery time in the blank below, the bidder will be deemed to offer delivery in accordance with the Agency’s desired delivery time as stated below:

Agency’s desired delivered time: _30__ calendar days ARO

BIDDER’S STATED DELIVERY TIME: ____ CALENDAR DAYS ARO

III. METHOD OF PAYMENT:

A. Vendor shall not receive payment for defective goods, work found by the Agency to be unsatisfactory, or performed in violation of federal, state, and local laws, ordinances, rules or regulations.

B. All invoices shall be rendered promptly to the VDFP after all goods covered by the invoice have been provided. No invoice may include any cost for goods or services other than those referend in the e-VA Purchase Order. Invoices shall provide at the minimum:

1. Name of Vendor

2. Vendor Contact Name for Billing/Invoice Questions

3. Description of Product(s) provided

4. Customer number

5. E-VA Order (or applicable Purchase Order) number

6. Invoice number

7. Invoice date

8. Vendor’s Taxpayer Identification Number (TIN)

C. For valid invoices exceeding $5,000.00, payment will be made within thirty (30) days of receipt of a valid invoice. The vendor shall submit invoice to the following e-mail address:APDL@vdfp.virginia.gov

** Notice - Electronic Invoicing Notification **

The APSPM issued a PIM for 2025 that mandates all vendors utilize eVAs electronic invoicing

10.11 Payment and Invoice Processing.

a. (1) Invoice Submission. Invoices shall be submitted in eVA per 14.5.b.

(2) Invoice Processing. Invoice processing is to be performed in accordance with the rules and regulations set forth by the Department of Accounts. To maintain good vendor relationships and a competitive environment, it is imperative that invoices be processed promptly and in accordance with the contract terms. The Code of Virginia, § 2.2-4350A, requires agency’s and institutions to pay for the completely delivered goods or services by the required payment date. If no payment date has been established by contract, then payment is due 30 days after receipt of a proper invoice by the agency or its agent responsible under the contract for approval of such invoices for the amount of payment due, or 30 days after the receipt of the goods or services, whichever is later (Code of Virginia, § 2.2-4347). When a large purchase requires performance over an extended period of time, agencies should make arrangements to process partial payments upon receipt of evidence indicating that the goods or services have been received (see Vendors Manual, 8.3). Agencies and institutions with separate accounting and purchasing offices are strongly encouraged to develop a contract between the two offices. These contracts should establish a clear framework for an effective discrepancy resolution process, so contractor payments are not delayed.

14.5 Receiving and eInvoicing:

a. Agencies and institutions shall receive all purchase orders in eVA using the receiving functionality.

b. Agencies and institutions shall fully implement the electronic invoice submission (eInvoicing) functionality in eVA by December 31, 2025.

IV. ATTACHMENTS

ATTACHMENT A: Vendor Data Sheet

Note: The following information is required as part of your response to this solicitation. Failure to complete and provide this sheet may result in finding your bid nonresponsive.

1. Qualification: The vendor must have the capability and capacity in all respects to satisfy fully all of the contractual requirements.

2. Vendor’s Primary Contact:

Name: Phone:

E-mail___________________________

3. Years in Business: Indicate the length of time you have been in business providing this type of good or service:

Years Months

4. Vendor Information:

eVA Vendor ID or DUNS Number:

5. Indicate below a listing of at least four (4) current or recent accounts, either commercial or governmental, that your company is servicing, has serviced, or has provided similar goods. Include the length of service and the name, address, and telephone number of the point of contact.

Phone:(

) Fax: (

Project:

Dates of Service: $ Value:

B. Company Contact:

Phone:( ) Fax: ( )

Project:

Dates of Service: $ Value:

C. Company: Contact:

Phone:( ) Fax:( )

Dates of Service: $ Value:

D. Company: Contact:

Phone:( ) Fax:( )

Dates of Service:

$ Value:

I certify the accuracy of this information.

Signed:

Title

Date:

ATTACHMENT B:

STATE CORPORATION COMMISSION

Virginia State Corporation Commission (SCC) registration information. The bidder:

· is a corporation or other business entity with the following SCC identification number: -OR-

· is not a corporation, limited liability company, limited partnership, registered limited liability partnership, or business trust -OR-

· is an out-of-state business entity that does not regularly and continuously maintain as part of its ordinary and customary business any employees, agents, offices, facilities, or inventories in Virginia (not counting any employees or agents in Virginia who merely solicit orders that require acceptance outside Virginia before they become contracts, and not counting any incidental presence of the bidder in Virginia that is needed in order to assemble, maintain, and repair goods in accordance with the contracts by which such goods were sold and shipped into Virginia from bidder’s out-of-state location) -OR-

· is an out-of-state business entity that is including with this bid an opinion of legal counsel which accurately and completely discloses the undersigned bidder’s current contacts with Virginia and describes why those contacts do not constitute the transaction of business in Virginia within the meaning of § 13.1-757 or other similar provisions in Titles

13.1 or 50 of the Code of Virginia.

**NOTE** >> Check the following box if you have not completed any of the foregoing options but currently have pending before the SCC an application for authority to transact business in the Commonwealth of Virginia and wish to be considered for a waiver to allow you to submit the SCC identification number after the due date for bids (the Commonwealth reserves the right to determine in its sole discretion whether to allow such waiver):