20459 - Portage CMS & NMS - Security and Ballistic Window Fi

Portage Public Schools in Kalamazoo County, Michigan issued a Request for Proposal on April 5, 2021 for the provision and installation of security and ballistic window film systems at Portage Central and North Middle Schools, with proposals due on April 20, 2021 at 10:00 AM. The procurement requires bidders to supply and install security film using 3M S800 clear security film (14 mil) or equivalent with Dow 995 adhesive caulk, as well as bullet-resistant window film utilizing 3M S140 with C-Bond 11 systems or equivalent across designated windows, doors, storefronts, and glazed entrances at both school locations. Contractors are responsible for conducting their own field measurements and must include all labor, materials, tools, equipment, and supervision for complete installation. All contractors must provide a single installer with a minimum of five years of demonstrated experience in installing products of the same type and scope specified, with project references required. Bid pricing must remain valid for 90 days following the proposal due date and must include all freight charges for delivery to a single location. Bidders may schedule optional site visits with David Skinner, Director of Construction, to assess the scope of work. Proposals must be submitted in sealed envelopes with two paper copies and one PDF on flash drive to the Portage Public Schools Purchasing Department at 8107 Mustang Drive, Portage, MI 49002, with late proposals not accepted.

The Request for Proposal does not explicitly identify set-aside designations or restrictions limiting the types of organizations that can respond. Bidders are encouraged to list any applicable discounts from programs such as MiDEAL or US Commodities, and awarded proposers are expected to participate in eRate funding where appropriate. Portage Public Schools is tax-exempt, and bidders should not include federal, state, or local taxes in their bids except as related to enhancements to real property. No incumbent vendors or current contractors are identified in the available procurement documentation. The specific award value or budget range for this project is not disclosed in the Request for Proposal materials; however, the scope of work encompasses two identical middle school buildings with comprehensive security and ballistic film installations across multiple windows, doors, storefronts, and glazed entrances throughout both facilities. Final payment will be made upon final approval from the Owner based on substantial completion of all punch list items, with invoices directed to Mary Caswell at mcaswell@portageps.org. The school district reserves the right to accept or reject any bids, award to other than the lowest bidder, and waive any irregularities in the bidding process.