2027 FCPL Janitorial

Forsyth County Public Library is soliciting competitive bids for janitorial services at five branch locations and administrative offices, with bids due October 22, 2026 at 2:00 p.m., and mandatory pre-bid meetings scheduled for October 1, 2026 at each site. Attendance at all pre-bid meetings is a condition of bid eligibility.

The scope covers six locations: Cumming Library (26,999 square feet), Administrative Offices (14,493 square feet), Sharon Forks Library (39,183 square feet), Hampton Park Library (22,858 square feet), Post Road Library (24,580 square feet), and Denmark Library (22,504 square feet). Janitorial services run seven days per week at branch libraries (Monday–Thursday 9:15 p.m. to 6:00 a.m.; Friday–Sunday 5:45 p.m. to 6:00 a.m.) and five days per week at administrative offices (Monday–Friday 6:00 p.m. to 6:00 a.m.), excluding 12 designated holidays annually. The contractor must furnish all labor, equipment, materials, and supplies. Bid pricing must be all-inclusive and firm for the contract term with no allowances for gas surcharges or add-ons.

The contract term runs January 1, 2027 through December 31, 2027, with options to renew for two additional one-year periods subject to satisfactory performance and mutual agreement. The library reserves the right to award by individual location, in its entirety, split among multiple vendors, or reject any or all bids.

The contractor must carry statutory workers' compensation, commercial general liability ($1 million per occurrence), auto liability ($1 million), and umbrella liability ($1 million), with the library listed as additional insured. An E-Verify compliance affidavit under Georgia law (O.C.G.A. 13-10-91) and at least four client references are required. Bids must remain valid for 60 days after opening. Payment terms are net 30 days following invoice receipt and service acceptance. Sealed bids are opened and read aloud at 2:05 p.m. at the Administrative Offices, 585 Dahlonega Street, Cumming, Georgia 30040, with bid tabulation available online the following morning at 8:30 a.m.