2026 RFB EMS Medical Supplies JB301

The Town of Colonie is leading a cooperative Request for Bids (RFB) for Emergency Medical Services (EMS) Medical Supplies for 2026, with participation from Albany County, the City of Albany, the City of Schenectady, the City of Watervlies, the Village of Green Island, and the Town of Guilderland. The procurement covers an extensive range of medical supplies across multiple categories including wound management, airway management, suction, intubation, immobilization, infection control, patient handling, assessment, and tactical supplies, with approximately 200 distinct line items. The solicitation requires bidders to submit an Excel workbook with pricing, a flash drive, printed catalog, samples for specified items, and complete various forms including a non-collusion statement. Bids will be publicly opened on November 12, 2025 at 10:00 AM, with a contract term spanning January 1, 2026 to December 31, 2026. Evaluation criteria will focus on total cost, bid completeness, and the bidder's demonstrated capabilities, with the town reserving the right to award contracts to multiple bidders and select the lowest responsive and responsible bidder for each item. Vendors must provide unit pricing for individual medical supply items and offer a percent-off catalog/online price for additional unlisted items. Delivery is expected within five business days of purchase order receipt, and all participating entities will independently place and pay for their own orders.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Bidders are required to become an integrated supplier with Operative IQ (EMS Technology Solutions) and maintain contract pricing through the end of 2026, with potential price adjustments only in the event of manufacturer cost increases. While specific budget ranges are not detailed, the comprehensive nature of the solicitation suggests a significant procurement value across multiple jurisdictions. The bid allows for multiple suppliers, with potential vendors including Bound Tree Medical, Henry Schein, and NAR Medical Depot competing for line items. The town is tax-exempt and seeks vendors capable of providing a wide range of medical supplies with competitive pricing and rapid delivery. Bidders must demonstrate the ability to meet precise specifications, provide samples for specified items, and integrate with existing EMS technology infrastructure. The cooperative nature of the bid suggests a collaborative approach to medical supply procurement across several local government entities in the Albany County region.