04 BID-D RFB Medical Supplies JB301 As Posted.pdf

Town of Colonie Department of Emergency Medical Services

2026 RFB EMS Medical Supplies JB301

ALL BIDDERS TAKE NOTE!

All bids being delivered in person to the Town of Colonie – Town Hall

Must be delivered to the North Side Entrance.

A door bell has been provided to gain entry.

To Be Opened: November 12, 2025 10:00 AM

TOWN OF COLONIE

534 NEW LOUDON ROAD

MEMORIAL TOWN HALL

LATHAM, NY 12110

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TOWN OF COLONIE AND ALBANY COUNTY COOPERATIVE BID

EMERGENCY MEDICAL SERVICES

BID NAME: 2026 RFB EMS Medical Supplies JB301

BID OPENING: November 12, 2025 10:00 AM Local Time.

The Town of Colonie shall be the lead agency in this cooperative bid and all perspective bidders shall understand that in addition to the Town of Colonie (“Town”), Albany County, NY; the City of Albany, NY; the City of Schenectady, NY: the City of Watervliet, NY: Village of Green Island, NY, and the Town of Guilderland, NY may make purchases from awarded contracts.

IMPORTANT NOTICE * Bid Distribution:

The Town officially distributes bidding documents from the Purchasing Department or through the Empire State Purchasing Group's Regional Bid Notification System. Copies of bidding documents obtained from any other source are not considered official copies.

Only those bidders who obtain bidding documents from either the Purchasing Department or the Regional Bid Notification System are guaranteed to receive addendum information, if such information is issued.

If you have obtained this document from a source other than the Town Purchasing Department or the Empire State Regional Bid Notification System, it is recommended that you obtain an official copy.

SPECIFICATIONS

NOTE: The Town requires that bidders use the attached fillable, Excel workbook to submit a bid. Information should be typed into the appropriate cells of the workbook.

The workbook should then be saved and copied to a flash drive. No other files should be on the flash drive. The flash drive should be new and not have been previously used. The flash drive, a paper printout of the completed Excel workbook, and other required bid forms shall be submitted to the Town as instructed below under “Bidder’s Acknowledgment and Instructions”.

The "OR EQUAL" clause shall apply to all specifications. For ease of bidding, the items for which bids are requested are divided into the following subcategories:

A - Wound Management B - Miscellaneous C - Airway Management D - Suction E - Intubation F - Immobilization G - Infection Control

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H - Patient Handling I - Assessment J - Assessment: Monitor Accessories K - Assessment: Stryker LifePak 15 Accessories/

L - ZOLL X Series Accessories M - IV Therapy N - OTC Medications/Minor Wound O- Tactical Supplies for the Police Department

Bidders must supply a specification sheet for each item and/or a printed catalog and/or a website address to allow the Town to research item details. Matching catalog/website reference numbers must be included for each item. In addition, the Town is soliciting a percent-off catalog/on-line price for items that appear in the bidder’s sheets or catalog and/or on the bidder’s web site, but are not specifically mentioned in this bid.

The Town requires that actual samples be submitted (as part of the bid submission) of the items marked “yes” in the “Sample Submission Required” column on the Bid Response Sheet. Concerning sample submissions, the Town:

Requests that provided samples be aggregated and shipped in as few packages as possible.

Requires that each package of samples include a comprehensive packing list.

o Each line of the packing list must include your item number and your item description.

o Each line of the packing list must also include a reference to the relevant

Bid Response Sheet’s Reference Number for the sampled item.

Requires that each sampled item be labeled with the relevant Bid Response

Sheet’s Reference Number.

Requires that for each sample provided, you include a detailed specification sheet marked with the relevant Bid Response Sheet’s Reference Number.

The Town will use the provided samples, specification sheets, and item numbers to verify that each item you bid meets our specifications. The Town also reserves the right to request evaluation samples of items not marked with an asterisk. During the 45 days immediately following the Town’s award of this bid, bidders may contact the Town EMS Department to arrange for the return of their respective samples.

The Purchasing and General Services Director reserves the right to reject any/all bids.

In an instance where two or more responsible bidders submit identical bids, the Town reserves the right to award the contract to any of such bidders, pursuant to N.Y.S. Gen.

Mun. Law §103.

Submitted bids that alter the language of this solicitation will be rejected.

Awarded bidder(s) will hold their contract pricing through the end of the term of this document (12/31/2026) except in the event of a manufacturer cost increase.

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The awarded bidder(s) reserves the right to increase the pricing by the same percentage as the manufacturer’s increase.

Unless otherwise indicated in the relevant Bidder’s Bid, the pricing for all awarded items shall include freight. However, even for awarded items that would otherwise be shipped freight free, rush orders requested to be upgraded to next-day air will incur additional charges in accordance with shipping zone schedules for the weight of the package.

Standard delivery is Monday through Friday excluding holidays. The Town acknowledges that non-stock items typically have a longer delivery time than in-stock items.

All catalog discounts will be held to the Successful Bidder’s terms of sale. Any discount offered will not apply to controlled substances.

Please note: The Town acknowledges that all submitted pricing shall be for the individual unit of measure of products, and that the actual packaged quantity may be in a different unit of measure than what is specified in the bid, due to the availability of the specified unit of measure for the item.

SEALED BIDS shall be plainly marked "EMS Medical Supplies for 2026" and submitted to the Town of Colonie, Office of Purchasing, Memorial Town Hall, 534 New Loudon Road, Latham, NY 12110. Any bid not so marked automatically becomes VOID.

In the same envelope with the bid paperwork, bidder shall include the required flash drive and completed Excel workbook printout. The Bid Response Sheet shall also be returned with the bidder information, percent-off-price, and delivery time stated.

Bidder shall sign the attached Non-Collusion and Iranian Divestment Statements and return them.

Term of Contract shall be from January 1, 2026 to December 31, 2026. The contract for these items may not be renewed for additional annual terms.

Awarded vendors are required to be an integrated supplier with Operative IQ (EMS Technology Solutions, LLC, Austell, GA) by the date they specify in the bid document, page 13.

For more information contact:

Laura Martin, Director of Product Management Operative IQ 678-463-1937 laura@operativeiq.com

Each ITEM shall be awarded separately based on pricing per single unit. Once you have complete columns L, M, N, O, and P of the Bid Response Sheet, the unit price that you are bidding for each item will automatically calculate in column Q. You will not be

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Instructions for Completing the Bid Response Sheet:

For your reference, the top of the Bid Response Sheet contains two examples immediately below the header rows. These rows are purple-shaded. Please examine the example rows for guidance as to how the worksheet should be completed. If you have any questions about how to complete the sheet, call the Office of Purchasing at 518-783-2726.

Please notice the indicated part IDs on the Bid Response Sheet that require submission samples. The Town requires actual samples of the items marked “yes” in the Sample Submission Required column. Please reference the discussion on page 3 for more specific information regarding sample submission.

For each part ID:

Enter the relevant manufacturer/supplier information in column L. After you have entered the required information in column L, enter the related information for that item in each row of the cells as described below:

o enter your item number in column M, o enter your price for your selling unit in column N, o enter your selling unit in column O (e.g., pack, case, bag, 2-pack, jug), and o enter your number of individual items per selling unit in column P.

After you have made an entry in each cell of columns L, M, N, O and P, column Q will automatically generate.

Enter the number of days for delivery turnaround in column R.

Repeat the steps discussed above for each part ID that you desire to bid on to complete the Bid Response Sheet.

Enter your percent off catalog/web amount (a/k/a internal government list price for commercial items) in the appropriate cell at the bottom of the worksheet in column N.

Enter your entity’s name and the date at the bottom of the worksheet.

Save the Excel Bid Response Sheet workbook and copy it to an empty and previously unused flash drive. Submit both the flash drive and completed Excel workbook printout along with any required samples.

Submit your Bid Response Sheet along with all other to-be-submitted pages where appropriate.

The Town reserves the right to purchase more or less than its estimated quantities for each item.

The Town reserves the right to award contracts to multiple bidders. Awards shall be made by item to the lowest responsive and responsible bidder for each item.

The Town is exempt from all taxes.

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Unless otherwise specified in the submitted Bid, prices shall be quoted shall be F.O.B.

destination.

Below please find a list of the destinations to which bidders should anticipate delivering supplies ordered pursuant to this solicitation:

Emergency Medical Services, Town of Colonie, 312 Wolf Road, Latham, NY 12110 or to any other Town building located within the Town, as the Town directs, and/or

Albany County, Sheriff’s Office/EMS Unit, 58 Verda Ave. Clarksville, NY 12041 or to any other Albany County Department as the county directs.

Schenectady Fire Department, 360 Veeder Ave., Schenectady NY, 12305.

Albany Fire Department, 289 S. Pearl St., Albany NY 12202.

Town of Guilderland EMS, 200 Centre Drive, Albany, NY 12203.

Green Island Fire Department, 7 Clinton Street, Green Island, NY 12183.

Watervliet Fire Department, 116 13th Street, Watervliet, NY 12189.

Bidder shall use commercially reasonable efforts to ensure delivery turnaround on all items of no more than five (5) days from receipt of purchase order. It is understood that Bidder shall not be responsible for delay due to causes beyond the reasonable control of Bidder and/or without its fault or negligence, including, without limitation, any shortages in the supply chain. Any occurrence of delay shall extend the delivery by the period of time required for Bidder to correct the cause of the delay. Time of delivery shall be stated on Bidder’s Bid.

If the awarded Bidder cannot commit to provide items within five (5) business days from receipt of purchase order, the Town reserves the right to purchase the item from the next lowest bidder and refuse delivery from the original Bidder that was unable to comply with the Town’s delivery time of no more than five (5) days.

If there are any questions concerning the items being bid on, you should contact The Office of Purchasing and General Services at 518-783-2726 or via email to purchasing@colonie.org.

Non-Appropriation Clause - Notwithstanding anything contained in this bid to the contrary, the Town shall not be deemed in default under the bid in the event no funds or insufficient funds are appropriated and budgeted for or are otherwise unavailable by any means whatsoever in any fiscal period for the implementation of this bid. The Town will immediately notify the bidder of such occurrence and this bid shall terminate on the last day of the fiscal period for which appropriations were received as to the portions of expenditures herein agreed upon for which funds shall have been appropriated and budgeted or are otherwise available.

EXTENSION OF BIDS TO ALL POLITICAL SUBDIVISIONS AND AUTHORIZED

DISTRICTS LOCATED IN THE STATE OF NEW YORK

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It is the intent of this Request for Bids that all political subdivisions, and districts located in the State of New York, be entitled to make purchases of materials, equipment or supplies from the resulting bid award.

No officer, board or agency of a county, town, village, or school district shall make any purchase through the Town bid when bids have been received for such purchase by such officer, board, or agency, unless such purchase may be made upon the same terms, conditions, and specifications at a lower price through the Town bid.

All purchases shall be subject to audit and inspection by the other political subdivisions for which the purchase was made.

All orders will be placed by the participating entities. Each participating entity shall be billed by and make payment directly to the Successful Bidder.

Upon request, participating entities must furnish the Successful Bidder(s) with the proper tax exemption certificates or documentation of tax-exempt status. (Purchase orders should have this information and be retained for documenting the tax-exempt sale.)

The sole responsibility regarding performance of the bid, or any obligation, covenant, condition or term thereunder by the Successful Bidder(s) and the participating entities will be borne and is expressly assumed by the Successful Bidder(s) and the participating entities and not by the Town. In the event of a failure or breach in performance of any such bid by a participating entity or the Successful Bidder(s), the Town, specifically and expressly disclaims any and all liability for such defective performance or breach, or failure of either party to perform in accordance with its obligations, covenants and the terms and conditions of this Town bid.

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GENERAL INSTRUCTIONS TO BIDDERS

Purpose:

The intent of these specifications is to furnish information to responsible bidders for the purpose of obtaining bids for goods and/or services as requested by the Town of Colonie. The Town will review submitted Bids which contain variances from the terms of this Request for Bids solicitation document. The Town may choose to allow non-material variances from the terms contained herein, but may not, by law, allow material variances. A Bid containing a material variance will be rejected.

Copies of Bidding Documents

Complete sets of the Bidding Documents may be obtained or examined as stated in the Notice to Bidders.

Complete sets of Bidding Documents shall be used in preparing Bids.

The Town does not assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

The Town, in making copies of Bidding Documents available on the above terms do so only for the purpose of obtaining Bids and do not confer a license or grant for any other use.

Submission of Bids:

Bids shall be submitted at the time and place indicated in the Notice to Bidders and shall be enclosed in an opaque sealed envelope, marked with the bid name and the name and address of the Bidder and accompanied by all other required documents. If the bid is sent through the mail or other delivery system the sealed envelope shall be enclosed in a separate envelope with the notation "BID ENCLOSED" on the face thereof.

Bids must be received no later than the bid closing date and time, at the following address:

Town of Colonie Purchasing Department 534 New Loudon Road Latham, NY 12110 Attn: Brenda Gorman Telephone: 518-783-2726

The Town of Colonie reserves the right to reject any or all bids in whole or in part, to waive any and all informalities, and to disregard all non-conforming, non-responsive or conditional bids.

Qualification of Bidder Each Bid must contain evidence of Bidder's qualification to do business in New York State or covenant to obtain such qualification prior to award of contract.

In addition, the Town may make such investigations, as it deems necessary to determine the ability of the Bidder to perform the work.

The Bidder shall furnish to the Town, within five (5) days of request, all such information and data for this purpose as may be requested.

The Town reserves the right to reject any bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Town that such Bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein.

Conditional bids will not be accepted.

Apprenticeship Program In accordance with Town of Colonie Town Board Resolution No. 144 for 2015 of February 26, 2015 and Section 816-b of the New York State Labor Law, contractors and subcontractors of Town construction contracts of $750,000 or more shall have in place agreements providing appropriate apprenticeship training programs approved by the Commissioner of the Department of Labor for the type and scope of work to be performed before the contracts are let.

These agreements shall conform to the procedures and requirements set forth in Section 816-b of the New York State Labor Law. In all cases, such apprenticeship program must be specific to the type and scope of work that is being performed and must have a graduation rate of at least thirty percent (30%) as determined by the New York State Department of Labor.

Examination of Contract Documents and Site

Before submitting a Bid, each Bidder must (a) examine the bid Specifications thoroughly, (b) visit the site, if required, to familiarize himself with local conditions that may in any manner affect cost, progress or performance of the Work, (c) familiarize himself with federal, state and local laws, ordinances, rules and regulations that may in any manner affect cost, progress or performance of the Work;

and (d) study and carefully correlate Bidder's observations with the Bid Documents.

Before submitting its Bid, each Bidder will, at his own expense, make such additional investigations and tests as the Bidder may deem necessary to determine its Bid for performance of the work in accordance with the time, price and other terms and conditions of the Bid Documents.

The submission of a Bid will constitute an incontrovertible representation by the Bidder that he has complied with every requirement of the bid specifications and that the Bid Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance of the work.

Addenda and Interpretations All inquiries with respect to the Request for Bids must be directed to the General Services Director as follows:

Brenda Gorman Town of Colonie Purchasing Department 534 New Loudon Road Latham, NY 12110 Email: purchasing@colonie.org

All questions about the meaning or intent of the Contract Documents shall be submitted to the Owner in writing VIA E-MAIL to or send electronically to purchasing@colonie.org and to be given consideration, must be received at least five (5) business days prior to the date fixed for the opening of bids. Replies will be issued by Addenda via e-mail with return receipt requested to all prospective bidders (at the respective addresses furnished for such purposes), not later than three (3) days prior to the date fixed for the openings of bids. Failure of any bidder to receive any such addenda or interpretation shall not relieve such bidder from any obligation under his bid as submitted. All addenda so issued shall become part of the contract documents.

Only questions answered by formal written Addenda will be binding.

Oral and other interpretations or clarifications will be without legal effect.

Substitute Material and Equipment Manufacturers name brands are listed to indicate minimum requirements and bidding may be on brands listed, (if specified), or equivalent. The bidder to support equivalency shall furnish their specifications and fully explain their exceptions to our specifications in a bid letter. The Town shall give full consideration to any exceptions if in the best interests of the using department.

In the event of any claim by any Unsuccessful Bidder concerning or relating to the issue of "or equal", the Successful Bidder agrees, that his cost and expense, to defend such claim or claims and agrees to hold the Town of Colonie free and harmless from any and all claims for loss or damage arising out of this transaction for any reasons.

Bid Evaluation:

Bids received will be evaluated by the Town of Colonie and will be based, as a minimum, upon the following criteria:

(a) Lowest total bid cost and projected timetable for completion of services and/or delivery of goods as described herein;

(b) Completeness of the bid; and

(c) Bidder's demonstrated capabilities and professional qualifications.

The Town reserves the right to award this bid on an aggregate basis;

whichever is most beneficial to the Town of Colonie.

The Town reserves the right to purchase items pursuant to General Municipal Law 104 for New York State Contracts or New York State Preferred Sources within its discretion.

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Bid Form The Bid Form is attached hereto; additional copies may be obtained from the Town.

Bid Forms must be completed in ink or by typewriter. If applicable, the Bid price of each item on the form must be stated in words and numerals; in case of a conflict, words will take precedence.

Bids by corporations must be executed in the corporate name by the president or a vice-president (or other corporate officer accompanied by evidence of authority to sign) and the corporate seal must be affixed by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown below the signature.

Bids by partnerships must be executed in the partnership name and signed by a partner, whose title must appear under the signature and the official address of the partnership must be shown below the signature.

All names must be typed or printed below the signature.

The Bid shall contain an acknowledgment of receipt of all Addenda (the numbers of which shall be filled in on the Bid Form).

The address to which communications regarding the Bid are to be directed must be shown.

Disqualification The Town reserves the right to reject a Bid proposal from a prospective Bidder should such Bidder be in default for any of the following reasons:

(a) Failure to pay, or satisfactorily settle, all bills due for labor and materials on former bids in force (with the Town) at the time the Town issues the Proposal to a prospective Bidder.

(b) Vendor default under previous bids with the Town.

(c) Unsatisfactory work on previous bids with the Town.

Bids received from Bidders who have previously failed to complete contracts within the time required, or who have previously performed similar work in an unsatisfactory manner, may be rejected. A bid may be rejected if the Bidder cannot show that he has the necessary ability, plant and equipment to commence the work at the time prescribed and thereafter to prosecute and complete the work at the rate or within the time specified. A bid may be rejected if the Bidder is already obligated for the performance of other work which would delay the commencement, ongoing progress of the work or completion of the work.

The Town reserves the right to reject any bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Town that such Bidder is properly qualified to carry out the obligations of the bid and to complete the work contemplated therein.

Bids shall be considered irregular for the following reasons:

(a) If the bid is on a form other than that furnished by the Town, or, if the Town's form is altered, or, if any part of the Bid Form is detached.

(b) If there are unauthorized additions, conditional or alternate pay items, or irregularities of any kind, which make the bid incomplete, indefinite, or otherwise ambiguous.

(c) If the bid is not accompanied by the bid security specified by the Town.

Modification and Withdrawal of Bids Bids may be modified or withdrawn by an appropriate document duly executed (in the manner that a Bid must be executed) and delivered to the place where Bids are to be submitted at any time prior to the opening of Bids.

If, within 72 hours after Bids are opened, any Bidder files a duly signed written notice with the Town and promptly thereafter demonstrates to the reasonable satisfaction of the Town that there was a material and substantial mistake in the preparation of its Bid, that Bidder may withdraw its Bid. Thereafter, that Bidder will be disqualified from further bidding on the Work.

Opening of Bids Bids shall be opened publicly and read aloud. An abstract of the amounts of the base Bids and major alternates (if any) will be made available after the opening of Bids.

Bids to Remain Open All Bids may remain open for forty-five (45) days after the day of the Bid opening, but the Town may, in its sole discretion, release any Bid prior to that date.

Award of Contract The Town reserves the right to reject any and all Bids, to waive any and all informalities and to negotiate contract terms with the Successful Bidder, and the right to disregard all nonconforming, nonresponsive or conditional Bids. Discrepancies between words and figures will be resolved in favor of words. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

In evaluating Bids, the Town shall consider the qualifications of the Bidders, whether or not the Bids comply with the prescribed requirements, and alternates and unit prices if requested in the Bid forms. It is the Town's intent to accept alternates (if any are accepted) in the order in which they are listed in the Bid form but the Town may accept them in any order or combination.

The Town may consider operating cost, maintenance considerations, performance data and guarantees of materials and equipment.

The Town may conduct such investigations as it deems necessary to assist in the evaluation of any Bid and to establish the responsibility, qualifications and financial ability of the Bidders, proposed Subcontractors and other persons and organizations to do the Work in accordance with the Bid Documents to the Town's satisfaction within the prescribed time.

The Town reserves the right to reject the Bid of any Bidder who does not pass any such evaluation to the Town's satisfaction.

If the bid is to be awarded it shall be awarded to the lowest Bidder whose evaluation by the Town indicates to the Town that the award will be in the best interests of the Town.

Sales Taxes The Town of Colonie is an exempt organization and is therefore exempt from payment of Sales and compensating Use taxes of the State of New York, and of cities, counties, and other subdivisions of the State, on all materials and supplies to be incorporated in the project pursuant to the provisions of this contract. These taxes apply to: (1) materials incorporated in the work, and (2) materials and furnishings for the project which are not incorporated therein but are later sold and transferred to the Town.

This exemption does not, however, apply to equipment rentals, tools, supplies for equipment and other items purchased or rented by the Bidder for its use in performing the contract and not incorporated into the work.

Laws and Regulations All applicable State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the contract throughout, they will be deemed to be included in the contract the same as though herein written out in full. The laws of the State of New York shall govern this bid and any resulting agreement.

Assignment

There shall be no assignment of this bid and any resulting agreement per General Municipal Law 109 without prior written consent of the Town.

Non-Collusive Bidding Certificate All Vendors bidding under the provisions of the specification are subject to provisions of Section 103 of the General Municipal Law of the State of New York. A signed non-collusive certification is required

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Non-Appropriation Clause

Notwithstanding anything contained in this bid to the contrary, the Town of Colonie shall not be deemed in default under the bid in the event no funds or insufficient funds are appropriated and budgeted for or are otherwise unavailable by any means whatsoever in any fiscal period for the implementation of this bid. The Town of Colonie will immediately notify the Bidder of such occurrence and this bid shall terminate on the last day of the fiscal period for which appropriations were received as to the portions of expenditures herein agreed upon for which funds shall have been appropriated and budgeted or are otherwise available.

Indemnification:

Bidder(s) will hold the Town of Colonie harmless from and will indemnify the Town of Colonie for any and all liability (including reasonable attorneys’ fees) incurred resulting directly from a defect in workmanship, design of the products, and its or its subcontractor’s negligence or willful misconduct. This indemnification applies only if the instructions outlined in the labeling, manual, and/or instructions for use of the product are followed. That indemnification will not apply to any liability arising from (a) an injury due to the negligence of any person other than an employee, a subcontractor, or an agent of the Bidder; (b) the failure of any person other than an employee, a subcontractor, or an agent of the Bidder to follow any instructions for the use or maintenance of the product; or (c) the use of any product not purchased from the Bidder or a product that has been modified, altered, or repaired by any person other than an employee of Bidder or a Bidder authorized technician, provided such technician complied with the training and materials that the technician received from Bidder when servicing the product.

In an instance when Bidder is selling an item manufactured by another entity, Bidder will pass through to the Town (hereinafter collectively referred to as the “Indemnitees”), at the time of sale, any transferable product warranties, indemnities, and remedies provided to the Bidder by the item’s manufacturer. To the extent permitted by law, Bidder provides no warranties of any kind, express or implied, including without limitation any warranty of merchantability, fitness for particular purpose, or non-infringement, and the indemnitees shall look to the manufacturer of the product for any warranty theron.

Bidder shall in no event be liable to the Town or any person or entity, whether in contract, strict liability, tort or otherwise, for any lost profits or special, punitive, exemplary, consequential, indirect, or incidental damages of any kind whatsoever, even if bidder has been apprised of the likelihood of such damages occurring.

Town Insurance Bidder must accept that the Town of Colonie is self-insured for General Liability.

Purchase Order Requirement:

Purchases for the Town of Colonie are authorized only if a signed purchase order issued in advance of the transaction, showing that the ordering department has sufficient funds available to pay for the service. Bidders providing services without a signed purchase order do so at their own risk. The Town of Colonie shall not be liable for payment of any services provided under the bid unless a valid purchase order has been issued to the vendor.

Delivery Dates For all bids with specified delivery dates included, Bidder(s) will use all commercially reasonable efforts to comply.

Payment:

Within ten (10) days of delivery, the items furnished will be inspected be Town of Colonie to determine their conformity to specifications.

No payment shall be made for items not meeting specifications provided that such non-conforming items are returned to the Bidder.

Payment shall be made within thirty (30) days of submission of a completed invoice.

The Town of Colonie is not subject to Federal, State or Local Taxes.

STANDARD TITLE VI/NON-DISCRIMINATION

The Town of Colonie in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US. C. {{2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantages business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

IRANIAN ENERGY SECTOR DIVESTMENT

Contractor/Proposer hereby represents that said Contractor/Proposer is in compliance with New York State General Municipal Law Section 103-g entitled “Iranian Energy Sector Divestment”, in that said Contractor/Proposer has not:

(a)Provided goods or services of $20 Million or more in the energy sector of Iran including but not limited to the provision of oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas for the energy sector of Iran; or

(b)Acted as a financial institution and extended $20 Million or more in credit to another person for forty-five days or more, if that person’s intent was to use the credit to provide goods or services in the energy sector in Iran.

Any Contractor/Proposer who has undertaken any of the above and is identified on a list created pursuant to Section 165-a (3)(b) of the New York State Finance Law as a person engaging in investment activities in Iran, shall not be deemed a responsible bidder pursuant to Section 103 of the New York State General Municipal Law.

Except as otherwise specifically provided herein, every Contractor/Proposer submitting a bid/proposal in response to this Request for Bids/Request for Proposals must certify and affirm the following under penalties of perjury:

(c) “By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief, that each bidder is not on the list created pursuant to NYS Finance Law Section 165-a (3)(b).”

The Town of Colonie will accept this statement electronically in accordance with the provisions of Section 103 of the General Municipal Law.

Except as otherwise specifically provided herein, any Bid that is submitted without having complied with subdivision (a) above, shall not be considered for award. In any case where the Bidder cannot make the certification as set forth in subdivision (a) above, the Bidder shall so state and shall furnish with the bid a signed statement setting forth in detail the reasons therefore. The Town reserves its rights, in accordance with General Municipal Law Section 103-g to award the Bid to any Bidder who cannot make the certification, on a case-by-case basis under the following circumstances:

(1) The investment activities in Iran were made before April 12, 2012, the investment activities in Iran have not been expanded or renewed after April 12, 2012, and the Bidder has adopted, publicized and is implementing a formal plan to cease the investment activities in Iran and to refrain from engaging in any new investments in Iran; or

(2) The Town of Colonie has made a determination that the goods or services are necessary for the Town to perform its functions and that, absent such an exemption, the Town of Colonie would be unable to obtain the goods or services for which the Bid is offered. Such determination shall be made by the Town in writing and shall be a public document.

Insurance and Security Provisions when applicable:

Each Successful Bidder will be required to procure and maintain solely at its own expense, until final acceptance by the Town of the goods and/or services covered by this Bid/Agreement, insurance of the kinds and in the amounts provided below. Before commencing to provide goods, the Successful Bidder shall deliver to the Town of Colonie’s Town Attorney or his designee, a certificate of insurance satisfactory to the Town of Colonie’s Town Attorney, showing that the

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“Town of Colonie”, with respect to insurance coverages other than Workers’ Compensation, has been named as an additional insured with respect to goods provided and services performed by the Successful Bidder for or behalf of the Town. The name of this solicitation shall appear on the Certificate of Insurance.

The kinds and amounts of insurance to be provided are listed below.

The required minimum insurance amounts required by this section may be satisfied through any combination of primary and excess/umbrella insurance.

A. Worker’s Compensation and Employer’s Liability

Insurance meeting all New York State statutory requirements.

A policy or policies providing protection for Employees of the obligor in the event of job-related injuries.

B. Automobile Liability Policy or Policies with limits of not less than $1,000,000 for each accident because of bodily injury sustained by any person, including death at any time, caused by accident and arising out of the ownership, maintenance or use of any automobiles in connection with this provision of the goods as anticipated by this solicitation. In addition, the policy shall cover damage to tangible property, including all resulting loss of use thereof, caused by accident and arising out of the ownership, maintenance or use of any automobiles in connection with the provision of the goods as anticipated by this solicitation.

C. General Liability including comprehensive form, contractual, premises and completed operations, products-completed operations, personal & advertising injury, cross liability coverage, independent contractors, and broad form property damage insurance shall be furnished with limits of not less than:

D. Liability – Bodily Injury, Personal Injury & Property

Damage:

Each Occurrence - $2,000,000 Combined Single Limit Annual Aggregate - $5,000,000

E. Umbrella Excess Liability: $1,000,000 over primary insurance.

Certificate acceptance and/or approval by the Town does not and shall not be construed to relieve the Successful Bidder of any obligations, responsibilities, or liabilities under this Agreement. To the extent the Successful Bidder is obligated to indemnify the Town with respect to a covered claim or loss, the Successful Bidder shall be solely responsible for the payment of all deductibles and self-insured retentions to which such policies are subject.

Each Successful Bidder shall provide written notice to the Town, at least forty-five (45) days prior to the cancellation, non-renewal, or material alteration of any of the insurance coverages discussed here.

Each Successful Bidder shall provide to the Town an updated/replacement Certificate of Insurance thirty (30) days prior to the expiration of any policy that provides one or more of the required insurance coverages.

Failure to obtain and/or keep in effect any or all required insurance on behalf of the Town as provided above will constitute a material breach of contract. The insurance requirements shall not be construed to limit the obligations of the Successful Bidder concerning indemnification. Failure to obtain and/or keep in effect any or all required insurance shall also provide the basis for the Town’s immediate termination of any Agreement with the Successful Bidder, subject only to a ten (10) business day cure period. Any termination by the Town as provided herein shall in no event constitute or be deemed a breach of this Agreement and no liability shall be incurred by or arise against the Town of Colonie, its agents and employees for such termination for lost profits or any other damages.

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NON-COLLUSION STATEMENT

GENERAL MUNICIPAL LAW

CHAPTER 675 - LAWS OF 1966

Amending 103-d General Municipal Law

"a.) By submission of this bid, each bidder and each person signing on behalf of any bidder, certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of his knowledge and belief:

1) The prices in this bid have been arrived at independently without collusion, consultation, communications or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder with any competitor;

2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and

3) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition."

FIRM

BY

DATE

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IRANIAN ENERGY SECTOR DIVESTMENT

Certification Pursuant to Section 103-g

Of the New York State General Municipal Law

A. By submission of this bid/proposal, each bidder/proposer and each person signing on behalf of any bidder/proposer certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each bidder is not on the list created pursuant to paragraph (b) of subdivision 3 of Section 165-a of the New York State Finance Law.

B. A Bid/Proposal shall not be considered for award, nor shall any award be made where the condition set forth in Paragraph A above has not been complied with; provided, however, that in any case where the bidder/proposer cannot make the foregoing certification set forth in Paragraph A above, the bidder/proposer shall so state and shall furnish with the bid a signed statement which sets forth in detail the reasons therefore. Where Paragraph A above cannot be complied with, the Purchasing Unit to the political subdivision, public department, agency or official thereof to which the bid/proposal is made, or his designee, may award a bid/proposal, on a case-by-case basis under the following circumstances:

1. The investment activities in Iran were made before April 12, 2012, the investment activities in Iran have not been expanded or renewed after April 12, 2012, and the Bidder/Proposer has adopted, publicized and is implementing a formal plan to cease the investment activities in Iran and to refrain from engaging in any new investments in Iran; or

2. The political subdivision shall make the determination that the goods or services are necessary for the political subdivision to perform its functions and that, absent such an exemption, the political subdivision would be unable to obtain the goods or services for which the contract is offered. Such determination shall be made in writing and shall be a public document.

Signature

Printed Name

Title

Company Name

Date

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Town of Colonie

Bidder’s Acknowledgment and Instructions

Project ID: RFB-EMS Medical Supplies 2026 Indicate if you are an “Integrated Supplier” with Operative IQ (EMS Technology

Solutions, LLC, Austell, GA).

If not, specify a date that your company will agree to have this integration complete by, (Further contact details are on page 4 of this bid document) o Yes o If no, by what date will you commit to completing an integration?

Please initial on the line below to indicate that you accept the terms and conditions of this bid.

Initials: _____________

Simultaneously submit with these executed “TO BE SUBMITTED” pages:

Your bid response sheet completed with Microsoft Excel on an otherwise empty flash drive.

Your printed catalog and/or the address of your web catalog:

The required samples; and A paper print-out of your completed bid response sheet.

Date: _____________ _______________________________ Bidder’s Name

Address

City State Zip

Telephone

Email Address

Federal Tax ID Number

Respectfully submitted, by: ____________________________________ Signature of Officer

Name and Title of Signing Officer