2026 Maintenance Supervisor Conference Rebid

The Minnesota Department of Transportation is requesting bids on a rebid contract for the 2026 Maintenance Supervisor Conference (September 13–16, 2026) under an all-or-none award structure, with responses due July 9, 2026 at 4:00 p.m. Central Time. The solicitation encourages participation from Minnesota-based small businesses and businesses majority-owned by racial minorities, women, individuals with substantial physical disabilities, veterans, or service-disabled veterans, and offers 12 percent preference points for certified Targeted Group, Economically Disadvantaged, and Veteran-Owned businesses and 6 percent for eligible DEED/DHS providers under Minnesota Statute 16C.16 and 16C.155.

The facility must be clean, well-maintained, and located within 50 miles of Redwood Falls, Minnesota, as measured by Google Maps. The scope includes lodging (20 rooms for September 13, 75 rooms for September 15–16), full catering for approximately 100 attendees (breakfast, breaks, lunch, dinner, and all-day beverages), meeting spaces (registration area, general session room for 100, multiple breakout rooms, exhibitor area), parking for 100 vehicles daily, shuttle services if required at no cost to the state, and audio-visual equipment with podium services. The state does not guarantee minimum room bookings or meal quantities; all prices are firm and will not adjust if attendance falls below estimates.

Responses must include completed Attachment A (Responder Declarations), Attachment B (Pricing), Attachment C (Additional Information), and Exhibit D Price Schedule Worksheet. Questions are due July 7, 2026 at 12:00 p.m. CST to Jessie Cash at jessie.cash@state.mn.us. The contract term runs September 2026 through December 2026. Responder offers remain firm for 180 days. The state reserves the right to inspect the facility and reject responders based on facility condition prior to award. Required insurance includes Commercial General Liability ($2 million per occurrence) and Commercial Automobile Liability ($5 million standard, $10 million for vehicles exceeding 20-passenger capacity).