2026_Maintenance_Supervisor_Conference_Rebid.pdf
PDF 29 KB Posted
- Attached to
- 2026 Maintenance Supervisor Conference Rebid
- Solicitation number
- 2000018463
- Issued by
- Blue Earth County, Minnesota
About this file
This is a Request for Bids (RFB) document issued by the Minnesota Department of Transportation for a rebid to establish a contract for the 2026 Maintenance Supervisor Conference scheduled for September 13th through 16th, 2026. The solicitation seeks lodging accommodations, catering services, and audio/visual equipment with podium services. Lodging requirements include 20 rooms for the night of September 13th, 2026, and 75 rooms for the nights of September 15th and 16th, 2026. The event must be held at a clean, well-maintained facility located within 50 miles of Redwood Falls, Minnesota, with distance measured using Google Maps. The RFB opened on June 26, 2026 at 11:00 AM and closes on July 9, 2026 at 4:00 PM. Bidders must submit responses through the SWIFT Supplier Portal and must be registered as either a bidder or supplier to participate. This is an all-or-none award, meaning the selected vendor must provide all three service components.
The state does not guarantee a minimum number of lodging rooms or meals, and prices listed on the required price schedule worksheet are firm and will not be adjusted if the number of attendees falls below estimates. Attachment A, B, C, and Exhibit D Price Schedule Worksheet must be completed and attached to all responses to be considered for award. The solicitation encourages participation from Minnesota-based small businesses and businesses meeting diversity and inclusion criteria, including those majority-owned by racial minorities, women, individuals with substantial physical disabilities, veterans, or service-disabled veterans, or businesses located in economically disadvantaged counties. Prospective bidders requiring assistance with vendor registration, the SWIFT portal, or other procedural matters should contact the SWIFT Helpline at 651-201-8100, Option 1 (twice).
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Exhibit_D_Price_Schedule_Worksheet.xlsx | XLSX spreadsheet | |
| conference_alprfb_1_0.pdf | ||
| conference_alprfb_samplecontractandexhibits_fy22.pdf | ||
| conference_alprfb_attachments.pdf |
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Text version
Event Description The purpose of this RFB is a REBID to establish a contract for The Minnesota Department of Transportation 2026 Maintenance Supervisor Conference to be held on September 13th - 16th, 2026.
Lodging is needed for 20 rooms on the night of September 13, 2026, and 75 rooms are needed on the nights of September 15th & 16th, 2026
The state does not guarantee a minimum number of lodging rooms or meals.
Prices listed on the price schedule worksheet are firm and will not be adjusted if the number of attendees falls below the estimate. This is an all or none award.
The State of Minnesota reserves the right to hold this conference in a facility that is clean, well maintained and located within 50 miles within the city limits of Redwood Falls, MN. Distance will be measured using Google Maps™.
*Attachment A, B, C, and Exhibit D Price Schedule Worksheet MUST be completed and attached to response to be considered.
If you need assistance obtaining a Vendor ID, Completing the Registration Process, Navigating the SWIFT Supplier Portal, Homepage; or Downloading/Responding to an RFB, you MUST call the SWIFT Helpline for assistance: 651-201-8100, Option 1 (twice)
General Questions Question Response Has the RFx document which includes the exhibits and sample contract documents been reviewed for posting in accordance with applicable purchasing policies and attached to this solicitation event?
No
Response Comments
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority, Event Details
PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Cash,Jessie Phone:
Email: jessie.cash@state.mn.us
Event ID Format Type Page T7901-2000018463 Sell RFx 1 Event Round Version 1 1 Event Name 2026 Maintenance Supervisor Conference Rebid Start Time Finish Time 06/26/2026 11:00:00 07/09/2026 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Cash,Jessie Phone:
Email: jessie.cash@state.mn.us
Event ID Format Type Page T7901-2000018463 Sell RFx 2 Event Round Version 1 1 Event Name 2026 Maintenance Supervisor Conference Rebid Start Time Finish Time 06/26/2026 11:00:00 07/09/2026 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Cash,Jessie Phone:
Email: jessie.cash@state.mn.us
Event ID Format Type Page T7901-2000018463 Sell RFx 3 Event Round Version 1 1 Event Name 2026 Maintenance Supervisor Conference Rebid Start Time Finish Time 06/26/2026 11:00:00 07/09/2026 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: Lodging
Question Response What is the price per unit?
Response Comments
Line: 2 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: Catering
Question Response What is the price per unit?
Response Comments
Line: 3 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: Audio, Visual and Podium
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Cash,Jessie Phone:
Email: jessie.cash@state.mn.us
Event ID Format Type Page T7901-2000018463 Sell RFx 4 Event Round Version 1 1 Event Name 2026 Maintenance Supervisor Conference Rebid Start Time Finish Time 06/26/2026 11:00:00 07/09/2026 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question ResponseQuestion Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Cash,Jessie Phone:
Email: jessie.cash@state.mn.us
Event ID Format Type Page T7901-2000018463 Sell RFx 5 Event Round Version 1 1 Event Name 2026 Maintenance Supervisor Conference Rebid Start Time Finish Time 06/26/2026 11:00:00 07/09/2026 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Cash,Jessie Phone:
Email: jessie.cash@state.mn.us
Event ID Format Type Page T7901-2000018463 Sell RFx 6 Event Round Version 1 1 Event Name 2026 Maintenance Supervisor Conference Rebid Start Time Finish Time 06/26/2026 11:00:00 07/09/2026 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Lodging
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 07/09/2026 Freight Terms:
Ship Via:
Line: 2 Item ID: Line Qty: 1 UOM: EACH Description: Catering
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 07/09/2026 Freight Terms:
Ship Via:
Line: 3 Item ID: Line Qty: 1 UOM: EACH Description: Audio, Visual and Podium
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Cash,Jessie Phone:
Email: jessie.cash@state.mn.us
Event ID Format Type Page T7901-2000018463 Sell RFx 7 Event Round Version 1 1 Event Name 2026 Maintenance Supervisor Conference Rebid Start Time Finish Time 06/26/2026 11:00:00 07/09/2026 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 07/09/2026 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Cash,Jessie Phone:
Email: jessie.cash@state.mn.us
Event ID Format Type Page T7901-2000018463 Sell RFx 8 Event Round Version 1 1 Event Name 2026 Maintenance Supervisor Conference Rebid Start Time Finish Time 06/26/2026 11:00:00 07/09/2026 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Cash,Jessie Phone:
Email: jessie.cash@state.mn.us
Event ID Format Type Page T7901-2000018463 Sell RFx 9 Event Round Version 1 1 Event Name 2026 Maintenance Supervisor Conference Rebid Start Time Finish Time 06/26/2026 11:00:00 07/09/2026 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
File details come from the government source that posted it. Updated .