2026 Hamden Recreation Summer Bus Trips

The Town of Hamden, Connecticut is issuing Bid #2955, a competitive sealed bid solicitation for bus transportation services to support the 2026 Hamden Recreation Summer Camp Program. The procurement seeks qualified bus transportation contractors to provide round-trip service from various Hamden School pickup locations to multiple destinations for summer camp participants between June 29, 2026 and August 3, 2026. Bidders must be capable of providing between one and eight buses on any given day, maintaining spare vehicles for emergencies and breakdowns, and fulfilling service requests with 24-hour notice while demonstrating flexibility for shorter notice periods. Pricing must be submitted on Town-provided forms and must be inclusive of all fees, including entrance fees, tolls, and parking, with buses not required to remain at destinations for full days, though bidders must specify which destinations will have all-day bus presence. The solicitation opened January 23, 2026 at 10:00 AM EST, with a deadline for written questions to purchasing@hamden.com by 12:00 PM on February 3, 2026, and sealed bids (one original, three copies, and one USB flash drive) due at the Hamden Government Center Finance Department, 2750 Dixwell Avenue, by 11:00 AM on February 12, 2026. Required qualifications include possession of all necessary licenses and permits, compliance with Connecticut Department of Motor Vehicles regulations and Town of Hamden ordinances, comprehensive insurance coverage including commercial general liability ($1,000,000 per occurrence), business automobile liability ($1,000,000 combined single limit), and workers compensation at Connecticut statutory limits with the Town named as additional insured.

The solicitation is open to all vendors with no identified set-aside designations for disadvantaged enterprises specified in the posted documents. A bid bond or certified check equal to five percent of the total bid is required and will be held for up to 90 days following bid opening. All applicable federal, state, and local regulations apply, including prevailing wage requirements if the contract exceeds Connecticut's threshold, non-discrimination provisions, and affirmative action compliance. The Town reserves the right to reject any or all bids, award to a bidder other than the lowest price if deemed in the Town's best interest, and split awards among multiple bidders. No incumbent vendors, current contractors, or estimated total contract value have been disclosed in the bid documents. The specific trip details, quantities, and final destinations are referenced in supplementary documents including the main bid specifications and addendums, which should be consulted through the Connecticut Department of Administrative Services' CTSource BidBoard portal for complete procurement information.