Summary of Bid 2955_Feb_16_26_Solicitation_Doc.pdf

This is a solicitation document from the Town of Hamden, Connecticut, issued as Invitation to Bid (ITB) number 2955 for bus transportation services supporting the 2026 Hamden Recreation Summer Camp Program. The procurement seeks qualified contractors to provide round-trip bus transportation from various Hamden School pickup locations to multiple destinations for summer camp participants between June 29, 2026 and August 3, 2026. Bidders must be capable of providing between one and eight buses on any given day, maintaining spare vehicles for emergencies and breakdowns, and fulfilling service requests with 24-hour notice while maintaining flexibility for shorter notice periods. The solicitation opened January 23, 2026 at 10:00 AM EST, with a deadline for written questions by 12:00 PM on February 3, 2026. Sealed bids are due at the Hamden Government Center Finance Department, 2750 Dixwell Avenue, by 11:00 AM on February 17, 2026, with submissions required in one original, three copies, and one USB flash drive.

Pricing must be submitted on Town-provided forms and must be inclusive of all fees, including entrance fees, tolls, and parking, with Free On Board delivery terms to designated destinations. A bid bond or certified check equal to five percent of the total bid amount is required and will be held for up to 90 days following bid opening. Bidders must possess all necessary licenses and permits, maintain comprehensive insurance coverage including commercial general liability of $1,000,000 per occurrence, business automobile liability of $1,000,000 combined single limit, and workers compensation at Connecticut statutory limits with the Town named as additional insured. All applicable federal, state, and local regulations apply, including prevailing wage requirements if applicable and non-discrimination provisions. The Town reserves the right to reject any or all bids, award to a bidder other than the lowest price if deemed in the Town's best interest, and split awards among multiple bidders. No incumbent vendors, current contractors, or estimated total contract value have been disclosed in the bid documents.