2026 GCCS Construction Quality Assurance (CQA)

The City of Toledo, Ohio is requesting proposals for Construction Quality Assurance services during 2026 Gas Collection and Control System improvements at the Hoffman Road Landfill, with proposals due October 20, 2026 at 1:30 PM EST via the City's PlanetBids electronic portal. This is a professional services solicitation under Toledo Municipal Code Section 187, which imposes a living wage requirement of $17.45 per hour (or $20.63 without health benefits) on all contracts exceeding $10,000 annually.

The scope includes full-time on-site representation during well abandonment and redrilling of 4–5 vertical extraction wells (approximately 350 feet), installation of approximately 2,100 feet of air/forcemain and 1,800 feet of associated vacuum piping, and pneumatic pump installation. The consultant must document pressure testing, verify contractor compliance with construction drawings, attend horizontal collector installation and condensate forcemain line connections, prepare as-installed survey documentation, and generate a construction documentation report compliant with Ohio Administrative Code 3745-27-08(H) for submittal to the Ohio EPA. Field work spans four weeks with a target start date of early November 2026 and completion by mid-December 2026. The contract term is one year with provisions for up to a two-month extension for construction delays or EPA review; rate increases beyond two months are capped at 3.5 percent.

Pricing must include weekly and daily rates (7:30 a.m. to 5:00 p.m.) for field services with labor, materials, travel time, truck/equipment rental, and per diem incorporated; markup shall not exceed 8 percent.

Evaluation criteria are background and experience (15 points), performance on previous projects (15 points), understanding of the project (15 points), fee (15 points), disadvantaged business enterprise participation (10 points), schedule and staffing (10 points), familiarity with local, state, and federal standards (5 points), location (5 points), current workload (5 points), and other firm attributes (5 points).

Proposals must include a letter of transmittal, current billing schedule for personnel and equipment, three project references for similar work, and required City forms: Vendor Registration Form (if new), Business Tax Registration Form, notarized Child Support Affidavit, W-9, Certificate of Insurance naming the City as additional insured, EEO Compliance documentation, Debarment Certification, Living Wage Affidavit, and Professional Services Agreement. Insurance must cover Commercial General Liability at $1,000,000 general aggregate and per occurrence, Comprehensive Automobile Liability at $500,000 per occurrence, and Professional Liability at $1,000,000 per occurrence and aggregate, with coverage from carriers rated A– or higher by Best.