2026 Chromebook Bid

Parkway School District is seeking proposals for a comprehensive Chromebook procurement through a competitive bid process scheduled to close on January 22, 2026, at 11:00 AM CST. The primary procurement involves up to 5,000 Acer C737T Chromebooks (Model C737T-C6FJNA) with specific technical requirements of 8GB RAM and 64GB SSD, accompanied by Academic Google Chrome OS Management Licenses and Acer Professional Setup Services. Vendors must submit electronic proposals through the Parkway Schools Bonfire Portal, including company letterhead, three references, vendor signature pages, E-Verify documentation, specification sheets, affidavits of non-collusion, current W-9 forms, and detailed pricing sheets. Evaluation criteria will consider specification compliance, vendor capability to supply items, inventory maintenance commitment, prior district experience, and financial strength. Key procurement dates include a question submission deadline of January 2, 2026, an intent to bid deadline of January 22, 2026, at 10:30 AM, and a tentative vendor notification of award on January 30, 2026, with mandatory device delivery no later than May 1, 2026, to the district's warehouse in Chesterfield, Missouri.

The procurement opportunity appears open to all qualified vendors registered to do business in Missouri, with no specific set-aside designations mentioned in the documentation. Bidders must obtain comprehensive insurance coverage, including worker's compensation and $1,000,000 in commercial general liability, with the district named as an additional insured. While no incumbent vendors are explicitly identified, the bid represents a potential one-time purchase of up to 5,000 Chromebooks, with possible additional smaller purchases permitted between May 1, 2026, and May 1, 2027. The district emphasizes that only new equipment will be accepted, with no reconditioned or demonstrator devices permitted. Though a specific total budget is not disclosed, vendors must provide detailed per-unit pricing for devices, licenses, and setup services. The contract will be governed by Missouri law and effective for one year from acceptance or until all items are delivered, with the district reserving the right to award contract portions to different vendors or terminate the agreement with 30 days' written notice.