2026 Calendars

Dutchess County, located in New York, is seeking qualified vendors to supply a comprehensive range of 2026 calendar and scheduling products through a Request for Quote (RFQ) issued by the Division of Central Services. The procurement encompasses 16 different product lines, including daily loose-leaf desk calendar refills, wall calendars in various sizes and orientations, appointment books, planners, daily reminder diaries, and desk pads, with estimated quantities ranging from 15 to 480 units per item type. Potential vendors must be capable of delivering orders within thirty days of placement, with inside delivery required during business hours (Monday through Friday, 9 AM - 4 PM). The solicitation requires electronic quote submissions via Bid Net by 5 PM on September 19, 2025, with vendor questions accepted until 5 PM on September 12, 2025. Evaluation criteria will focus on responsiveness, vendor responsibility, and the most advantageous pricing structure, with Dutchess County reserving the right to award to single or multiple vendors based on the lowest total price.

The RFQ does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The contract will be valid for one year from the award date, with pricing terms requiring all prices to include FOB destination and freight prepaid, and no minimum order requirements. Payment will be processed through purchase orders via ACH or credit card, with no additional surcharges, and credit cards will not be charged until order shipment. Pricing is expected to remain firm throughout the contract term. While specific budget ranges are not detailed, the variable quantity nature of the procurement suggests flexibility in potential contract value. The county emphasizes the need for a competent and reliable source to supply these calendar products, indicating a preference for vendors with proven capabilities in producing and delivering high-quality scheduling materials.