2026-10 pavement management project

The City of Sandersville Waste Water Department is requesting proposals for a comprehensive pavement management project encompassing mobile LiDAR and imagery-based data collection, Pavement Condition Index (PCI) development, and GIS-native asset management software, with proposals due August 25, 2026 at 3:00 PM ET and questions due August 18.

The scope covers approximately 64 centerline miles of paved streets. Deliverables include road network segmentation confirmation, sidewalk GIS layer creation, continuous International Roughness Index (IRI) data collection from connected vehicles, AI-assisted data processing with 100% manual verification, maintenance and rehabilitation program development, comprehensive software training, and three years of software-as-a-service, technical support, hosting, and licensing. Proposals must include at least three client references from similar projects within the last five years.

Bidders must execute a Contractor Affidavit confirming E-Verify compliance under Georgia law (O.C.G.A. 13-10-91), submit a completed W-9 Form, and submit three sealed copies of their bid envelope clearly marked "PAVEMENT MANAGEMENT PROJECT." The cost proposal shall be a lump-sum bid covering all technology, software, support, hosting, and licensing expenses for three years based on the assumed 64 centerline miles.

The City anticipates data collection completion by December 1, 2026, with contract completion by April 1, 2027. The City reserves the right to conduct interviews, presentations, and software demonstrations with one or more proposers. Selection and notice of award are scheduled for September 10, 2026. Evaluation will be based on qualifications, responsiveness, and overall value at the most reasonable cost, not necessarily the lowest cost. Bids should be mailed to Travis Fort, Purchasing Agent, City of Sandersville, P.O. Box 71, 141 W. Haynes Street, Sandersville, GA 31082, or contact Fort at (478) 552-2525 for bid packages and questions.