2025039-RFP1414 County Fleet Vehicle Provider

Columbia County, Georgia is seeking sealed proposals from qualified and authorized Ford dealerships to establish a multi-year, Indefinite Delivery/Indefinite Quantity contract for purchasing new and unused Ford vehicles. The procurement, identified as RFP1414, will require vendors to be located within 100 miles of 2263 County Camp Road, Appling, GA. The county seeks sedans, SUVs, pickup trucks, vans, and specialty vehicles to be purchased through individual county purchase orders, with pricing structured as a percentage markup over the manufacturer's dealer invoice. Proposals must be electronically submitted through the Columbia County E-Procurement website by January 22, 2026, at 12:00 PM ET, with a question submission deadline of January 14, 2026, at 5:00 PM ET. The evaluation methodology will assess proposals based on methodology and approach (600 points), qualifications and experience (100 points), and cost (300 points), totaling 1,000 possible points. All vehicles must be new, current production, unused, and include full manufacturer warranty, with delivery requirements including all necessary documentation such as window stickers, dealer invoices, warranty information, and registration documents.

The contract will have an initial two-year term with three optional one-year renewal periods, subject to funding availability and mutual agreement. No minimum or maximum purchase quantities are guaranteed, and the anticipated annual spend will vary based on budget allocations. The county requires contractors to maintain specific insurance coverages, including Worker's Compensation, General Liability of $2,000,000 per occurrence, and Automobile Liability of $1,000,000 per occurrence. Additional contractor requirements include providing a dedicated account representative, responding to inquiries within two business days, delivering vehicles in ready-to-operate condition, and resolving delivery issues within five business days. While no specific set-aside designations or disadvantaged enterprise requirements are mentioned, the county reserves the right to reject any or all proposals. The contract does not specify a precise budget range, but the flexibility of the Indefinite Delivery/Indefinite Quantity structure suggests potential for significant procurement activity based on the county's evolving fleet needs.