2025 office JAN june

Erie 2-Chautauqua-Cattaraugus Board of Cooperative Educational Services (BOCES) is conducting a comprehensive office supplies procurement for the period of January 1, 2025 through June 30, 2025, covering multiple participating school districts including Clymer CSD, Erie 2 BOCES, Gowanda CSD, and Ripley CSD. The bid solicits a wide range of office supplies encompassing 163 line items across categories such as paper and mailing supplies, computer accessories, desk top supplies, writing implements, clips, adhesive products, and filing materials. Specific items include Post-it notes, pens, markers, batteries, envelopes, calendars, binders, and file folders, with quantities ranging from 1 to 60 units per product. The bid will be publicly opened on November 7, 2024 at 11:00 AM, with award notices to be posted after the December Board of Education meeting. Evaluation criteria will focus on product quality, pricing, compliance with specifications, and overall bid responsiveness, with vendors required to quote per-unit prices without additional shipping charges or surcharges.

The procurement does not explicitly indicate specific set-aside designations for disadvantaged enterprises, though new vendors must submit a Form W-9 and provide at least five references. Vendors are required to offer only new products, with demonstrator or used equipment strictly prohibited, and must disclose any personal relationships with district administrators or board members. All orders remain subject to budget approval, and the BOCES reserves the right to reject any bid. While specific budget ranges are not detailed, the comprehensive nature of the bid suggests a significant procurement effort covering multiple school districts. Pricing will be effective for orders placed between January 1, 2025 and June 30, 2025, with vendors expected to deliver ordered items within fifteen business days of receiving a purchase order. The bid allows vendors to propose substitute products for most items, providing flexibility in meeting the district's office supply needs.