2025 Mini Excavator

Orange County, New York, through its Department of General Services, is seeking qualified vendors to furnish and deliver two 2025 Kubota Mini Excavators (Model KX040-5R3AP or an approved equivalent) for its Department of Public Works. The Request for Bid (RFB-OC133-25) specifies detailed equipment requirements, including a hydraulic load sensing system, air-conditioned cab with rearview camera, multiple buckets and attachments, and a two-year/2,000-hour warranty. The mini excavators are to be delivered to 2455 Route 17M in Goshen, NY, with delivery restricted to Monday through Friday between 7:30 am and 2:30 pm. Bid responses are due on Wednesday, October 22, 2025, at 3:00 PM, with bid documents available starting October 1, 2025. The County will award the contract to the responsive and responsible bidder submitting the lowest priced bid, with the potential to extend the contract for up to two additional one-year periods under the same terms and conditions. Pricing must be submitted on the provided Bid Form, exclusive of taxes, and include transportation and delivery charges.

The procurement encourages submissions from Minority- and/or Women-Owned Business Enterprises (MWBE), with the contract potentially allowing purchases by other local governments and school districts. Vendors must complete the comprehensive Supplier Packet, which includes a Supplier/Payee Application Form and Orange County Substitute W-9 Form, detailing taxpayer identification, contact information, and business classification. An Electronic Funds Transfer (EFT) & Automated Clearing House (ACH) Authorization Form is also required to facilitate electronic payments. While no specific budget range is explicitly stated, the procurement suggests a standard municipal equipment acquisition process. The County reserves the right to reject any or all bids and maintains specific terms and conditions outlined in the accompanying documentation, including compliance with federal, state, and local laws, and provisions for order cancellation, material rejection, and alternative sourcing if supplier requirements are not met.