Terms and Conditions.pdf

This document is a Purchase Order form from Orange County, New York, containing instructions to suppliers and general terms and conditions for procurement. The document provides comprehensive guidelines for vendors doing business with the county, including directions to find contact information at www.orangecountygov.com and to direct all accounts payable inquiries to 845-360-6666. Key instructions for suppliers include retaining a copy of the purchase order, preparing transportation charges, returning the order to the specified department, and understanding that no changes can be made without written authorization from the County Commissioner of General Services.

The terms and conditions outline critical purchasing expectations, including warranties on goods and materials, discount periods, inspection protocols, and payment terms. The county reserves rights to cancel orders, reject materials, and seek alternative sources if a supplier fails to meet requirements. Notable provisions include compliance with federal, state, and local laws, indemnification requirements, and specific legal protections for the county. The document is structured to provide a comprehensive framework for procurement, emphasizing transparency, quality assurance, and legal compliance in the county's purchasing processes.