2025 fire extinguisher, suppression inspection & maint contract

The City of Quincy in Adams County, Illinois, is seeking a comprehensive fire extinguisher and suppression system inspection and maintenance contract for multiple municipal facilities. The procurement opportunity, posted on August 11, 2025, involves a Request for Quotes (RFQ) for services beginning October 1, 2025, with options for either a two-year or three-year agreement. The current contract encompasses 342 fire suppression units ranging from 2.5 lb to 50 lb, including various types such as ABC Dry, CO2, BC, Class D, and Purple K extinguishers located across nine city departments and facilities, including Central Services, City Hall, Fire Department, Police Department, Regional Airport, Transit Building, Waste Water Treatment Plant, Filter Plant, and Water Tower. Bidders must provide detailed pricing for inspection fees, per-unit costs, valve stem servicing, recharging fees for different unit sizes, hydro testing, and semi-annual inspection costs. The quote submission deadline is August 26, 2025, at 11:00 a.m., with the city seeking firm pricing and transparency regarding any additional on-site fees. Evaluation criteria appear to focus on comprehensive service capabilities, pricing structure, and ability to maintain fire safety across diverse municipal infrastructure.

While no specific set-aside designations or restrictions on respondent types are explicitly mentioned in the documentation, the contract appears designed for professional fire safety service providers with demonstrated expertise in municipal fire extinguisher maintenance. The solicitation does not indicate incumbent vendor information or specify precise budget constraints, though the extensive inventory and multi-facility scope suggest a substantial service contract. The city is seeking a vendor capable of providing consistent, reliable fire safety maintenance across various municipal assets, with flexibility in contract duration and comprehensive service offerings. The contract's broad scope covers inspection, maintenance, recharging, and potential replacement of fire suppression units across multiple city departments, indicating a significant ongoing investment in municipal safety infrastructure. While specific award values are not detailed, the complexity of the service and the extensive inventory suggest a contract with potential annual value in the mid-to-high five-figure range, depending on specific service and replacement requirements.