2025. 020-LOI Chore Services Letter of Interest

Washington County Disability, Aging and Veteran Services (DAVS) is seeking contractors to provide comprehensive chore and cleaning services for older adults and people with disabilities through a Letter of Interest (LOI) procurement. The services encompass critical support activities including muck outs, deep cleaning, biohazard cleaning, and furniture/appliance removal and disposal. Contractors must demonstrate extensive experience working specifically with older adult and disability populations, and will be required to complete criminal history checks through the ORCHARDS system. The solicitation was released on March 4, 2025, with a strict timeline for vendor engagement: questions are due by March 10, 2025 at 2:00pm, and final submissions are required by March 13, 2025 at 2:00pm. Potential contractors must be capable of performing services that help individuals avoid eviction, prepare homes for in-home caregivers, and maintain safe living environments, with all work requiring explicit county approval of cost estimates before service delivery.

The procurement appears open to qualified community organizations with demonstrated expertise in disability and aging services, with no specific set-aside designations explicitly mentioned. The contract is anticipated to be a five-year agreement with a total not-to-exceed amount of $95,000, translating to approximately $19,000 per fiscal year (July 1-June 30). Funding will be derived from various federal and state sources, suggesting potential opportunities for organizations with established public sector service delivery capabilities. The county has maintained a similar contract with a community organization for the past decade, indicating a preference for experienced providers with proven track records in delivering these specialized services. Contractors must comply with non-discrimination requirements and be prepared to work within a structured approval process that includes comprehensive cost estimate reviews and potential requirement for revised estimates under unforeseen circumstances.