2025 cannon mountain peabody lodge “yellow room” carpet project (SUPPLY/INSTALL)

The New Hampshire Department of Natural and Cultural Resources (DNCR) is seeking a contractor for the Cannon Mountain Peabody Lodge "Yellow Room" Carpet Project, located in Grafton County. The procurement is a Request for Bid (RFB) for supplying and installing approximately 3,250 square feet of commercial carpet tile, with three pre-approved carpet tile options: NRF Select "Foundation", NRF Select "Contrax II", and NRF Select "Bandwidth". The project requires complete removal of existing carpet, substrate preparation, and installation of new carpet tiles, including attic stock, adhesives, and installation materials. A mandatory site visit is scheduled for September 16, 2025, at 2:00 PM, with all work to be performed between 7:00 AM and 4:00 PM to minimize disruption to lodge operations. The bid is due on September 26, 2025, at 2:00 PM, with a contract term beginning upon Governor and Executive Council approval and continuing through April 30, 2026, with a target implementation date of November 26, 2025. Bidders must provide a detailed cost breakdown, proof of insurance with at least $1,000,000 per occurrence, and be registered with the NH Bureau of Purchase and Property.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must certify compliance with state regulations, including no past violations of bidding practices, no current debarments, and no unresolved legal or regulatory issues. While a specific budget is not disclosed, the RFB indicates a fixed project budget that may not be exceeded without Cannon Mountain management approval. Vendors must submit a comprehensive proposal that includes labor, materials, and installation costs, with a bid effectiveness period of 180 days from the opening date. The point of contact for this bid is Jace Wirth, who can be reached at 603-823-7722 ext. 750 or jace.c.wirth@dncr.nh.gov. Bidders are required to establish pricing without collusion and provide a signature from an authorized representative who can legally obligate the responding company. The contract will require the selected vendor to provide samples for owner approval and complete the installation with minimal disruption to the lodge's ongoing operations.