2025 1010 Request for Quotes - Trackman screens Sponsorship

The City of Fort Walton Beach is seeking a single vendor to sponsor a logo display across 25 Trackman screens located at the city's golf course, situated at 1955 Lewis Turner Blvd in Fort Walton Beach, Florida. The procurement is structured as a Request for Quotes (RFQ) for a one-year sponsorship agreement, during which the selected vendor's logo will be displayed in standby mode on 32-inch screens operational from 6:00 AM to 10:00 PM Tuesday through Sunday, and 12:00 PM to 10:00 PM on Mondays. The key deliverables include exclusive logo placement that will appear during screen idle states and a "Presented by LOGO" message when users activate the screens. Vendors must submit a comprehensive proposal by Wednesday, October 29, 2025, at 4:00 PM, which must include a proposed sponsorship amount for the year and a sample/mockup of their logo in various resolutions and formats. The city plans to award the sponsorship to the highest quote by Friday, October 31, 2025, with proposals to be submitted to Diana Reimer, Purchasing Agent II, via email with the specific subject line "Standby Logo Display on 25 Trackman Screens".

While the procurement documents do not explicitly outline specific set-aside designations or restrictions on responding organizations, interested vendors will need to provide detailed company information, including company name, primary contact, address, phone number, email address, and authorized representative details. The RFQ does not indicate a specific budget range or award value, leaving the sponsorship amount open to vendor proposal. The city will be responsible for monitoring and maintaining the logo on the displays, and the selected vendor will enter into a one-year agreement granting a license to use their logo exclusively across the 25 Trackman screens. No information is provided about incumbent vendors or existing technological infrastructure beyond the description of the 32-inch Trackman screens. Proposals will be evaluated based on the proposed sponsorship amount and the quality of the logo submission, with the city retaining discretion in vendor selection.