2025-066-ITB Chemicals for Odor Control (Three (3) Year Multiyear Contract)

DeKalb County, Georgia Department of Purchasing and Contracting is soliciting electronic bids for a three-year multiyear contract to supply chemicals for odor control through Invitation to Bid (ITB) 2025-066-ITB. The procurement encompasses eleven line items including industrial-strength odor control agents, deodorant blocks, degreasers, detergents, disinfectants, root cutters, deodorizing beads, and wastewater treatment solutions, with estimated quantities ranging from 150 cases for deodorizing beads to 9,900 gallons for wastewater collection treatment. All products must meet specified performance standards, be compatible with existing odor control systems including the Mist-America high-pressure mist odor control system, and comply with applicable federal, state, and local regulations, with Safety Data Sheets and detailed specifications provided by the County. Delivery must be made to four designated locations—the Department of Watershed Management Warehouse in Stone Mountain, Pole Bridge Advanced Wastewater Treatment Plant in Lithonia, Snapfinger Advanced Wastewater Treatment Plant in Decatur, and Scott Candler Water Treatment Plant in Doraville—within one calendar day of request during normal business hours with 24-hour prior notice required. Critical deadlines include a mandatory DeKalb First Local Small Business Enterprise (LSBE) meeting on either May 28 or June 4, 2025, a question submission deadline of June 6, 2025 at 5:00 p.m. Eastern Time, and bid submission via the County's eProcurement Portal at https://procurement.opengov.com/portal/dekalbcountyga prior to 3:00 p.m. on June 24, 2025, with late responses not accepted. Bid opening is scheduled for June 24, 2025 at 3:00 p.m. via Zoom, with bids remaining valid for 120 days from the bid opening date, and the contract term commencing upon Notice to Proceed with automatic annual renewal on January 1st unless terminated.

DeKalb County has established a 20% Local Small Business Enterprise (LSBE) participation requirement, with certified LSBE-DeKalb firms receiving ten preference points and LSBE-MSA firms receiving five points in the evaluation process; bidders unable to meet the benchmark must demonstrate good faith efforts. No incumbent vendors or current contractors are identified in the solicitation materials. The contract operates as an indefinite quantity agreement with no guaranteed minimum purchase, with the County ordering supplies on an as-needed basis at firm F.O.B. Destination, Freight Prepaid and Allowed pricing. Contractors must comply with O.C.G.A. 13-10-91 regarding federal work authorization verification for all employees and subcontractors, maintain statutory workers compensation insurance, business auto liability with a $1,000,000 combined single limit, and commercial general liability coverage naming DeKalb County as additional insured. Payment is made net 30 days following receipt of undisputed invoices submitted via CV360-iSupplier, with the County retaining the right to audit all books and records for seven years post-contract termination. No specific award value or budget range is disclosed in the solicitation documents, as pricing will be evaluated following the responsiveness determination phase.