2022-2027 Janitorial Services in Dutchess, Putnam, and Ulster Counties

The New York State Office for People with Developmental Disabilities (OPWDD) is soliciting sealed bids for janitorial services across multiple facilities in Dutchess, Putnam, and Ulster Counties through an Invitation for Bid (IFB) numbered TA 093021. The procurement covers comprehensive janitorial services including dusting, window cleaning, floor care, full kitchen and bathroom cleaning, disinfection of high-touch surfaces, and other maintenance tasks to be performed Monday through Friday, excluding holidays. A mandatory pre-bid conference call was scheduled for September 2, 2021, at 10:00 am, with attendance required for bid eligibility. Bidders must demonstrate three years of relevant experience and provide professional references, with the contract term running from January 10, 2022, to January 9, 2027. Evaluation criteria include responsiveness to submission requirements, with contracts awarded to the lowest Total Combined Annual Estimated Cost per location, and OPWDD reserving the right to reject any or all offers. The proposal due date was originally September 30, 2021, at 3:00 pm, but was subsequently extended to October 14, 2021.

The contract includes specific set-aside and subcontracting goals, with a 17% Minority Owned Sub-Contracting Goal and a 13% Women Owned Sub-Contracting Goal. No Service-Disabled Veteran-Owned Set Aside was specified. The incumbent contractor was LCS Companies of New York, Inc. dba LCS Facility Group. Vendors may bid on one or multiple locations, with the potential for multiple contract awards. The OPWDD will provide basic supplies like soap, garbage bags, paper towels, and toilet paper, while the awarded vendor must supply cleaning chemicals and equipment. The current Q&A memo indicates that the contract will be awarded to the lowest cost bidder following extensive background and reference checks. While specific total contract value was not explicitly detailed, bid results documents show annual estimated costs ranging from approximately $9,456 to $650,932 across the various locations. The contract includes provisions for potential annual price adjustments up to 3% in subsequent years, with OPWDD retaining sole discretion in approving rate increases.