2021 Park Furnishings Purchase

The City of Sun Prairie, Wisconsin Parks, Recreation and Forestry Department is seeking bids for a bulk purchase of park furnishings through Request for Bid (RFB) 21-PRF10. The procurement involves purchasing 32 picnic tables (6-foot universal access with green thermoplastic coated perforated steel tops), 16 park benches (6-foot surface mount with green thermoplastic coated expanded steel backs), 16 trash receptacles with lids (32-gallon round with green thermoplastic coated expanded steel), and 4 bicycle loop racks (7-bicycle surface mount in black powder coat). Bidders must provide a comprehensive proposal that includes all freight and delivery costs, with delivery required by June 30, 2021, to 906 South Bird Street in Sun Prairie. The City will handle installation in-house and is specifically seeking items with consistent design specifications, including black frames and green tops/seats across all furnishings. The bid submission deadline is April 9, 2021, at 1:00 p.m. local time at the City Clerk's Office, with bids remaining valid for 60 days post-opening. Evaluation criteria include compliance with specified product requirements, shipping capabilities, and overall responsiveness to the bid specifications.

The procurement does not specify specific set-aside designations for disadvantaged businesses or restrict bidder participation. The City reserves the right to reject any or all bids and may purchase items from multiple vendors if a single vendor cannot provide the full quantity of required furnishings. Bidders must demonstrate qualification to do business in Wisconsin and comply with applicable OSHA requirements and prevailing wage laws. The contract includes provisions for liquidated damages of $500 per day for delays beyond the June 30, 2021 completion date. While no specific budget range is explicitly stated, the procurement involves a bulk order of park furnishings that suggests a substantial contract value. The successful bidder will be required to maintain workers' compensation insurance, commercial general liability insurance of $1,000,000 per occurrence, and professional liability insurance of $1,000,000 per claim. The contract will be awarded based on qualifications, responsiveness, and overall project benefit to the City of Sun Prairie.