2020B-06 Clearfield City RFP for Parks and Open Space Central Irrigation Control System

Clearfield City, located in Utah, issued a Request for Proposal (RFP) numbered CLEA202113169 on September 23, 2020, seeking a comprehensive Central Irrigation Control System for parks and open spaces. The procurement specifically targets the supply and installation of a Central Control Unit capable of managing irrigation for approximately 26 sites spanning 100 acres of turf, trees, and shrub/flower beds. Key project objectives include reducing yearly water consumption, enabling future site expansions, and providing capabilities for both new park installations and replacement of existing irrigation components. The RFP mandated a site visit on October 1, 2020, with proposal submissions due by October 27, 2020, through electronic submission via SciQuest. Evaluation criteria would be assessed by a Selection Committee following Clearfield City's Purchasing Policy, with bidders required to comprehensively address all specified evaluation criteria and potentially request confidentiality for sensitive proposal sections. The procurement falls under commodity codes 21101 (agricultural irrigation equipment) and 72102 (facilities sitework and maintenance).

The procurement did not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The RFP was open to vendors capable of meeting the technical and operational requirements, with Mountain Water & Irrigation ultimately being awarded the contract on December 8, 2020. While specific budget ranges were not detailed in the provided documentation, the comprehensive scope suggests a significant infrastructure investment focused on modernizing irrigation systems across multiple municipal park sites. The project required potential vendors to integrate with existing municipal infrastructure and demonstrate technological capabilities for centralized irrigation management. Bidders were required to comply with Clearfield City's insurance requirements, as outlined in the attached documentation, which likely included standard municipal contract provisions. The procurement process emphasized technical competence, system flexibility, and potential for long-term water conservation and infrastructure efficiency.