910012-event.pdf
PDF 184 KB Posted
- Solicitation number
- CLEA202113169
- Issued by
- Carbon County, Utah
About this file
This document is a Request for Proposal (RFP) issued by Clearfield City, Utah for a Central Irrigation Control System for parks and open spaces. The RFP, numbered CLEA202113169, was released on September 23, 2020, with proposals due by October 27, 2020, and included a mandatory site visit on October 1, 2020. The project scope involves supplying and installing a Central Control Unit capable of irrigating approximately 26 sites covering 100 acres of turf, trees, and shrub/flower beds. The system must be able to add additional sites for future development, reduce yearly water consumption, and be used in new parks and to replace existing components. Mountain Water & Irrigation was ultimately awarded the contract on December 8, 2020.
The RFP required electronic submission through SciQuest and specified that proposals would be evaluated by a Selection Committee consistent with the City Purchasing Policy. Bidders were required to address all evaluation criteria in detail and could request confidentiality for parts of their proposal. The project falls under commodity codes for agricultural irrigation equipment (21101) and facilities sitework and maintenance (72102). A contact person, Wendy Page, was provided for potential bidders with questions. The RFP included attachments such as Addendum A and B, RFP Proposal Documents, and Clearfield City Insurance Requirements to provide additional context and requirements for potential vendors.
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Text version
08 December 2020
Awarded To: Mountain Water & Irrigation The RFP was awarded to the highest scoring vendor, Mountain Water & Irrigation.
2020B-06 Clearfield City RFP for Parks and Open Space Central Irrigation Control System Clearfield City RFP for Central Irrigation Control System
08 December 2020
Open 9/23/2020 3:30 PM MDT Type Request for Proposal Close 10/27/2020 3:30 PM MDT Number CLEA202113169 Currency US Dollar
Sealed Until 10/27/2020 3:30 PM MDT
Contacts Wendy Page wendy.page@clearfieldcity.org
Phone +801 (525) 2707
Commodity Codes Commodity Code Description
21101 Dispersing and spraying appliances for agriculture including sprinklers, dusters, sprayers, composters, pollination equipment and supplies, frost protection equipment, fertilizer spreaders, irrigation systems
72102 Facilities sitework and maintenance including repairs and grounds maintenance and snow removal and landscaping services and equipment
08 December 202008 December 202008 December 202008 December 202008 December 202008 December 202008 December 202008 December 2020 mailto:wendy.page@clearfieldcity.org
Clearfield City is requesting proposals from qualified firms interested in contracting to provide a central irrigation control system including components and software for the parks and open spaces owned by the City.
Project scope of work consists of the following items:
1. Supplying and installing a Central Control Unit that is able to irrigate approximately 26 sites, 100 acres of turf, trees and shrub/flower beds.
2. The Central Control Unit must be able to add additional sites for future development.
3. Clearfield City is interested in obtaining products for its Central Control Unit that will allow for reducing yearly water consumption.
4. The Central Control Unit and software will be used in new parks and to replace current components in our existing parks as they become obsolete.
5. Must be able to add irrigation controllers on sites that are currently being irrigated by DC Timers.
6. The work shall include furnishing all labor, tools, materials, equipment, transportation, and services required to supply and install the new Central Control Unit.
Description
Required to View Event
Prerequisites Required to Enter Bid
1. The required proposal submittals can be found in the body of the RFP.
2. Bids must be submitted electronically through SciQuest for the sourcing event.
3. All questions must be submitted through SciQuest during the Question and Answer period.
4. Offerors are encouraged to review the RFP prior to the deadline to submit a proposal, even if a proposal has been submitted, in case an addendum has been issued by the City.
5. The issuing procurement unit will not accept a bid after the time for submission of the sourcing event has expired.
6. If it is determined to be in the City's best interest, interviews and presentations may be held with the Selection Committee.
7.
An offeror may request that part of a proposal be protected by submitting a Claim of Confidentiality in writing. The claim must include the specific reason for the claim of confidentiality and a redacted copy of the proposal; and must also be attached to the offeror's proposal at the time of submission.
8.
All proposals in response to this RFP will be evaluated by the Selection Committee in a manner consistent with the City Purchasing Policy. Offerors bear sole responsibility for the items included or not included within the proposal submitted by the Offeror. Each area of the evaluation criteria must be addressed in detail in the proposal.
9. Offeror acknowledges the requirements to submit a proposal through SciQuest.
10.
A mandatory site visit will be conducted on Thursday, October 1, 2020 at 9:00 A.M. Those interested in submitting a proposal will meet the Clearfield City Maintenance and Operations Center (497. S. Main Street, Clearfield, UT 84015). Please plan on about 3 hours for the site visit.
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Buyer Attachments
1. Addendum B
2. Addendum A
3. RFP Proposal Documents
4. Clearfield City Insurance Requirements
5. Mandatory Visit Roster
08 December 202008 December 202008 December 202008 December 202008 December 202008 December 2020 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/910012-1000515856Addendum%20B%20-%20Proposal%20Form.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1670524928&Signature=rnM%2F%2B4Il%2FJPHTEYAccBt6qzmsz0%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/910012-996971867Addendum%20A.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1670524928&Signature=sICu82xbTbKLvGRJSQcEhweUR7k%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/910012-991798151Proposal%20Documents%20for%20RFP%20-%20Central%20Irrigation%20Control%20System.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1670524928&Signature=CHrRjrxGraCIuzpzh%2FAmfPnJ148%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/910012-991797587Insurance%20Requirements.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1670524928&Signature=CewGnMjQbmNYpUhGCX5DVF7YBNQ%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/910012-996972811Attendance%20Roster%20for%20Mandatory%20Visit.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1670524928&Signature=14TJMQJcK0acl0JHSZz06SnhRCI%3D
Questions Required Questions
There are no Questions added to this event.
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Product Line Items Product Line Items
There are no Items added to this event.
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Service Line Items Service Line Items
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