2019 THS Auditorium Video Projection Equipment

This Request for Proposal, issued by South Redford School District in Wayne County, Michigan, seeks qualified vendors to provide a complete digital video projection system replacement and upgrade for the William F. Weber Performing Arts Center at Thurston High School. The procurement encompasses a Crestron control system or equivalent for video switching, dual and single projection system options with specified lumen ratings, a projection screen with 4:3 to 16:9 ratio transition capability, and comprehensive installation services. Deliverables include equipment mounting, wiring termination to industry standards, component labeling, delivery of owner's manuals, and user training on system operation and capabilities. All bid prices must be quoted F.O.B. destination and include delivery, freight, installation, labor, programming, training costs, and other associated expenses with no additional charges permitted. Proposals are due by October 7, 2019 at 10:00 AM EST at the Jan C Jacobs Administration Building, with Board approval scheduled for October 28, 2019. Bidders may request clarification regarding auditorium specifications from Edward Lucius and direct RFP questions to Cathy Lloyd-Langley, Finance Director. Award criteria extend beyond cost considerations to include previous working relationships, quality of work, vendor reputation, lead times, and a stated preference for candidates with a physical office in Southern Michigan capable of providing ongoing support.

The RFP does not specify set-aside designations or restrictions limiting bidder eligibility based on disadvantaged enterprise status or organizational classification. Submission requirements include three printed copies and one electronic copy of the proposal, a completed Bid Form and Pricing Summary, a sworn and notarized Iran Economic Sanctions Act compliance affidavit, and a sworn and notarized familial disclosure statement. Bid prices must be guaranteed for a minimum of 90 days, and the school district will not assess state sales tax or use tax on equipment, with exemption certificates provided upon request. No incumbent vendors or existing infrastructure requiring integration are identified in the procurement documents. The district reserves the right to award the bid separately or in total and to reject any or all bids. No specific award value or budget range is disclosed in the available documentation.