2018 BOND #6/18094E - 2019 BPS EWC/Bottle Filler Upgrades

Birmingham Public Schools in Michigan issued a Request for Bid for the preparation and installation of emergency water coolers (EWC) and bottle filler units across eleven school facilities, including Beverly, Quarton, Bingham Farms, West Maple, Greenfield, Birmingham Covington, Harlan, Berkshire Middle, Pembroke, Derby Middle, and Pierce Elementary Schools. The procurement encompasses comprehensive design, materials supply, installation, and commissioning of bottle filling infrastructure at all specified locations, with deliverables including shop drawings, samples, materials lists, operation and maintenance manuals, and as-built drawings. Required qualifications include submission of three references preferably from school districts, familial relationship disclosure affidavits, Iran Economic Sanctions Act compliance certifications, and school safety initiative compliance affidavits, all notarized as sworn statements. The bid security requirement is five percent of the total bid amount, with contractors valued at $50,000 or greater required to provide performance bonds and labor and material payment bonds equal to 100 percent of the contract price. Work must be performed primarily after normal school hours (7:30 a.m. to 4:00 p.m., Monday through Friday) and during school holidays, with summer work available after June 14, 2019, with a mandatory seventy-two-hour response requirement for warranty work. The mandatory pre-bid meeting was held April 30, 2019 at 1:00 p.m. at Birmingham Covington School, with clarification requests due by May 3, 2019 at 12:00 p.m., and sealed bids due May 6, 2019 at 2:00 p.m., with bid opening and award scheduled for May 21, 2019.

No specific set-aside designations for disadvantaged enterprises, small businesses, or minority-owned vendors are identified in the procurement documents. Contractors must maintain workers' compensation and employers' liability insurance, automobile liability insurance with $1,000,000 per accident limits, and commercial general liability insurance with $1,000,000 occurrence limits and $2,000,000 general aggregate limits. The contract is effective May 6, 2019 through December 31, 2019 with automatic renewal thereafter until terminated by either party, with all bid pricing firm through December 31, 2019 on an F.O.B. delivered, unloaded, and installed basis. No incumbent vendors or existing contractors are identified in the available documents, and no specific budget range or award value is disclosed in the procurement materials. The complete project specifications are detailed in comprehensive bid packages including general requirements, masonry, thermal and moisture protection, mechanical systems, plumbing, and electrical work, with all work required to conform to applicable codes and standards including NFPA, UL, ASHRAE, and ICC A117.1, with all permits, fees, and inspection costs the responsibility of the contractor.