2016* TFAA DQ DOR160011-ADS (Automated Drawing System)

The Colorado Department of Revenue, Lottery Division issued a Documented Quote (DQ) for the procurement of three Automated Drawing Systems (ADS) to replace end-of-life equipment currently used to randomly generate winning numbers for in-state jackpot games, second-chance drawings, promotional drawings, and raffle drawings at lottery headquarters in Pueblo, Colorado. The systems must be stand-alone, tamper-proof computers equipped with dual-key or password security access and certified to meet Federal Information Processing Standards 140-1 and 140-2 for randomness testing. Vendors must provide all-inclusive pricing covering hardware, software, administrative support, supplies, training, insurance, animation services for two units, shipping for three units, and five years of maintenance and support with annual fees inclusive of all travel costs. All source code must be placed in escrow with a third-party agent and independently certified for randomness prior to delivery. The contractor must complete on-site setup, training, and initial drawings for a minimum of three days following delivery within four months of purchase order issuance. Key qualifications include compliance with Colorado Office of Information Technology standards, provision of 24/7/365 technical support at a fixed annual rate, professional liability insurance coverage, and completion of background investigations for all personnel at vendor expense (estimated $150–$200 per individual). Award was based primarily on price, with consideration given to vendor experience, qualifications, and past performance. The solicitation was issued November 18, 2015, with bidder inquiries due by November 23, 2015, and quotes due by November 30, 2015, at 5:00 a.m. MST; the resulting award would be for one year with options to renew for four additional one-year periods at the State's sole discretion.

The procurement includes a Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside goal of at least three percent of contract value, with eligible SDVOSBs required to be incorporated or organized in Colorado or maintain a Colorado office and maintain official verification through the U.S. Department of Veterans Affairs Center for Veteran Enterprise. All vendors must register on the Colorado Department of Personnel and Administration Vendor Self-Service (VSS) system prior to the submission deadline and submit pricing on a firm fixed-price basis, delivered F.O.B. Destination, with no taxes charged to the State (tax exemption number 98-02565). Licensing fees must be structured as a single, one-time payment with no perpetual fees, and vendors must comply with state information security standards, confidentiality requirements, and conflict-of-interest disclosures through executed affidavits and confidentiality agreements. All personnel assigned to the systems must undergo initial and annual background investigations at vendor expense. No incumbent vendors or specific budget ranges are identified in the solicitation documents; however, the comprehensive nature of the requirements—including hardware, software, animation services, shipping, five years of maintenance and support, and 24/7/365 technical support—suggests a substantial contract value, though no specific award amount is disclosed.