2016 TAAA 5100 5125 DRC Solar Shade Blinds

The Colorado Department of Revenue, Purchasing and Contracts Services Division, issued a Documented Quote (DQ DOR 160020) for the purchase and installation of 37 window coverings at its facility located at 1881 Pierce Street, Lakewood, Colorado, serving Denver County and Denver City jurisdictions. The procurement seeks Hunter Douglas Designer Screen Roller Empire 1% blinds in oatmeal color with small round valance/cassette and metal pull chains, or equivalent products meeting specified performance standards, with all equipment to be new and meet State standards. The scope of work includes the supply and installation of window treatments with varying widths ranging from 47 to 86 inches and a standard length of 77 inches, removal and disposal of existing vertical blinds and hardware, field measurements, and guaranteed completion by June 30, 2016, with installation scheduled for a weekend date prior to that deadline. Bidders were required to submit inquiries by May 4, 2016, at 5:00 PM, attend an optional pre-bid walk-through on May 3, 2016, at 10:00 AM, and submit sealed quotes by May 6, 2016, at 5:00 PM. The evaluation criteria prioritize total cost, with price being the primary consideration, while also assessing vendor experience, qualifications, past performance, and product warranties; pricing must be submitted on a firm fixed-price, F.O.B. Destination basis inclusive of all labor, materials, delivery, installation, insurance, overhead, and administrative costs. Bidders must demonstrate proper licensing and certifications, provide three business references, maintain Workers' Compensation insurance, Commercial General Liability insurance with $1,000,000 limits, and Automobile Liability insurance with $1,000,000 combined single limits, with the State of Colorado named as an additional insured.

The solicitation was made available to both registered and non-registered vendors through the State's Vendor Self Service System (VSS), with preference given to registered VSS vendors if adequate competition exists among them; no specific set-asides for disadvantaged enterprises or other restricted designations were identified in the procurement documents. No incumbent vendor or current contractor information was provided in the available materials. The State reserved the right to negotiate with bidders, require product samples prior to award, and make multiple awards if deemed in the State's best interest, and payment would be made within 45 days of receipt of acceptable products and invoice with no state taxes charged. Specific award values or budget ranges were not disclosed in the procurement documentation.