1941-26-R-IFBD-00008

The Mississippi Department of Transportation (MDOT) has issued a competitive sealed bid (RFX3160007573) for the rental of thirty (30) tractors for District III, located in Yazoo City, Mississippi, for the period of January 1, 2026 through December 31, 2026. The procurement specifically seeks new and current model tractors with detailed technical specifications, including 120-150 horsepower liquid-cooled diesel engines, ROPS-certified cabs with AC/heat, power-assisted steering, and four-wheel-assist front axles. The rental agreement guarantees a usage of 350 hours per tractor, with a maximum of 400 hours over an eight-month period from April 15th to December 15th, with potential pricing adjustments for usage beyond 400 hours. Tractors must be delivered between April 1st and April 15th and picked up between December 15th and December 31st, with vendors required to provide one day of in-service training by factory personnel and field servicing within seven business days. The bid response is due by September 18, 2025, at 10:30 am CST, with electronic submissions preferred through the MAGIC Procurement Portal.

The contract includes strict requirements for employment eligibility verification through the E-Verify system, mandating that vendors comply with the Mississippi Employment Protection Act and federal work authorization programs. Vendors must electronically verify information for newly hired employees and maintain compliance documentation, with potential penalties including contract cancellation, fines ranging from $1,000 to $10,000, and potential felony prosecution. While no specific set-aside designations are mentioned, the procurement emphasizes non-discrimination policies and requires vendors to adhere to various legal and regulatory standards. The contract allows for potential extensions up to 48 months, not to exceed a total of 60 months, with a late delivery penalty of $100 per tractor per day. Although a specific budget range is not explicitly stated, the procurement suggests a substantial annual rental commitment for thirty tractors, with pricing to be determined based on the hourly rental rates proposed by successful bidders. The Mississippi Transportation Commission reserves the right to inspect and evaluate equipment throughout the bidding process and during the contract period.