1941-25-R-RFIN-00002-V01

The Mississippi Department of Transportation (MDOT) District 5 is conducting a sole source procurement for Trimble surveying equipment from Navigational Electronics Incorporated (NEI), the only authorized distributor of Trimble equipment for the state. The procurement involves purchasing specific surveying instruments, including 2 Trimble Access - General Survey perpetual software licenses, 2 Trimble R12i configurations for base and rover surveying modes, 4 Trimble R12i surveying receivers, a Trimble TSC7 controller, and additional equipment such as an SX12 robotic total station and DiNi digital level. The primary objective is to replace ending equipment leases and maintain compatibility with existing surveying infrastructure. The solicitation is specifically for District 5 operations and covers jurisdictions including Hinds County and multiple Jackson City locations. The procurement timeline indicates a posting date of August 27, 2024, with proposal responses due by September 12, 2024. Vendors interested in challenging the sole source determination can submit a detailed objection using the provided Objection to Sole Source Determination (OSS) form to MDOT's Procurement Division.

The procurement appears to be exclusively available to NEI as the sole authorized Trimble distributor in Mississippi, effectively restricting competition. No specific set-aside designations for disadvantaged businesses are explicitly mentioned in the documentation. The total proposed equipment procurement is valued at $233,650.00, with detailed quotes valid from July 9, 2024, to August 8, 2024. The equipment is intended to support ongoing surveying operations and replace existing leased equipment, ensuring continuity of MDOT's surveying capabilities. Trimble has confirmed NEI's status as an Authorized Trimble Geospatial Partner for Mississippi, which supports the sole source justification. The procurement documents indicate that MDOT has taken steps to validate pricing, including advertising in local newspapers and posting a Request for Information in the MAGIC procurement portal. Payment terms are noted as net 30 days, with potential credit card financing options available through the vendor.