174-20260410151239 Grenada

Grenada County, Mississippi is issuing a Request for Proposal (RFP) for disaster debris monitoring services to establish a pre-disaster contract with a qualified debris monitor contractor. The primary objective is to provide comprehensive monitoring and support services following natural disasters, with key deliverables including technical support in selecting debris removal contractors, coordinating daily briefings and work progress, managing field staff, monitoring contractor operations, certifying contractor vehicles, and utilizing an Electronic Ticketing System to document all debris loads with digital photographs, GPS coordinates, and electronic signatures. Additional responsibilities encompass assisting with public concerns, developing operational reports, preparing Project Worksheets for FEMA and FHWA reimbursement, and final report preparation. The contract term begins June 1, 2026 and ends December 31, 2027, with an initial 120-day award period that may be extended at the County's discretion. Proposers must submit sealed bids by Monday, May 4, 2026 at 9:00 AM to 59 Green Street Suite 1, Grenada, Mississippi 38901, with award scheduled for the same date at a public meeting at the Grenada County Courthouse. Contractors must provide hourly rates for all positions including Manager, Supervisor, Load Site Monitors, Debris Site Monitors, and Tower Monitors, and work must commence within twenty-four hours of notice to proceed and be completed within 180 calendar days from the incident date.

Prior to contract signing, the selected contractor must provide certificates of insurance including Commercial General Liability ($2,000,000 aggregate/$1,000,000 per occurrence), Comprehensive Automobile and Motor Vehicle Liability ($1,000,000 per occurrence), and Worker's Compensation with employer's liability coverage ($1,000,000 per occurrence), with the County named as additionally insured on all policies. Bid bonding and performance bonding are not required. Work hours are restricted to 30 minutes before sunrise through 30 minutes after sunset, with work days determined by the County. Monthly invoicing is required with separate invoices for different federal reimbursement periods. No specific set-aside designations for disadvantaged enterprises are mentioned in the procurement documentation, nor are incumbent vendors or technology integration requirements specified. The RFP does not explicitly state a budget range or award value; however, compensation will be based on hourly rates submitted by the proposer for the various monitoring positions required. The County reserves the right to cancel the RFP without cause, request additional information from proposers, issue other contracts for similar work, and waive minor irregularities in proposals.