16ft Utility Trailer for Central Regional Jail

The State of West Virginia, Division of Correction and Rehabilitation, on behalf of the Central Regional Jail in Braxton County, issued an Agency Request for Quote (ARFQ 0608 RJC2200000006) for the procurement of one 16-foot dual axle utility trailer. The trailer must measure 6 to 7 feet wide by 16 feet long and be compatible with a standard pickup truck (F-150), featuring a tilt bed and/or drop gate for loading purposes. The trailer will be used to transport a Massey Ferguson tractor between the facility located at 1255 Dyer Hill Road, Sutton, West Virginia 26601 and an on-site rifle range for grounds maintenance operations. Specific equipment requirements include spring suspension with spring axles or equivalent, electric brakes or equivalent, a steel frame with powder coating, mesh steel and hardware decking, and all necessary accessories for travel and hookup to the truck, with delivery to the facility included. The solicitation was issued on March 7, 2022, with a pre-bid meeting attendance requirement that is mandatory; failure to attend will result in automatic bid disqualification. Bids were due on March 21, 2022, at 5:00 p.m. EST, with a bid opening scheduled for March 22, 2022, at 9:00 a.m. EST. Responses could be submitted electronically through wvOASIS or by sealed delivery to the agency, and bidders were required to acknowledge receipt of all addenda to avoid disqualification.

The solicitation documents do not explicitly identify any set-aside designations for disadvantaged, minority-owned, or women-owned business enterprises, though the purchasing affidavit references potential compliance with such requirements where applicable. No incumbent contractor or current vendor was identified in the available documentation. The successful vendor must provide a performance bond and labor/material payment bond equal to 100% of the contract value, as well as a two-year maintenance bond covering the roofing system prior to contract award, along with Builders Risk Insurance equal to 100% of the contract amount and workers' compensation insurance compliance. Pricing must be firm for the life of the contract, with payment made in arrears only after delivery and acceptance through electronic funds transfer or P-Card, and vendors are prohibited from charging additional fees not expressly provided in the solicitation. The contract structure includes an initial term with renewal periods, though specific durations are not detailed in the available documents. Vendors must be registered with the state and pay a $125 registration fee if applicable. The contract is contingent upon legislative appropriation of funds, and specific award values or budget ranges are not disclosed in the available solicitation materials.