166666: grants management and strategy services

The City of Chicago, Office of Budget and Management, is requesting proposals for grants management and strategy services supporting implementation of a $426.608 million Community Development Block Grant–Disaster Recovery award, with proposals due December 1, 2026 at 3:00 p.m. CST. No MBE/WBE or VBE goals apply.

The scope spans grant administration, program design and documentation, monitoring and compliance, and technical assistance across Infrastructure, Mitigation, and Public Service programs. The underlying federal award funds recovery from three national disasters (DR-4728-IL, DR-4749-IL, and DR-4819-IL) with a six-year spending requirement beginning January 21, 2025. Respondents must demonstrate financial stability, legal compliance, and absence of material litigation; submit three years of audited financial statements, an Economic Disclosure Statement, and certificate of insurance; and accept the City's terms and conditions.

The estimated total contract award is $9 million over 60 months, with potential extension if fund expenditure extends beyond the initial period. Compensation must be structured as fixed fees or hourly rates subject to a cap, conforming to federal standards via the provided compensation schedule in Exhibit 2.

Evaluation weights are Professional and Technical Competence (50%), Quality and Comprehensiveness of Proposed Approach and Management Plan (40%), and Cost Proposal (10%). Pass/fail criteria include Conflict of Interest, Sexual Harassment Policy Affidavit, and Insurance. The Evaluation Committee may conduct site visits, demonstrations, or oral presentations with shortlisted respondents before final recommendation to the Chief Procurement Officer.

The non-mandatory Pre-Proposal Conference is scheduled for October 5, 2026 at 10:30 a.m. CST at 2 N. LaSalle, Chicago, IL 60602, Mezzanine Conference Center M-04. Questions are due October 13, 2026 at 4:00 p.m. CST.