1635-26-R-RFQF-00002

The Mississippi Department of Rehabilitation Services (MDRS) is issuing a Request for Quotes-Formal (RFQF) for the procurement of 10,000 children's multi-sport safety helmets to be distributed to school children as promotional items supporting traumatic brain injury prevention initiatives. The helmets will be procured through a reverse auction process and must be delivered to multiple school locations throughout Mississippi during the school year, with delivery required within 10 working days of notification. The required specifications include three sizes—Small (20-21 1/4" in yellow), Medium (21 1/2"-22" in green), and Large (22-3/4"-24" in blue)—with quantities of 3,000, 4,000, and 3,000 units respectively, all featuring BMX/Skate-style construction and compliant with U.S. Consumer Product Safety Commission youth helmet standards. Each helmet must include MDRS logo imprinting on the back, and all unit pricing must be all-inclusive of shipping, handling, and warehousing costs. The successful contractor must maintain secure, dry, insured warehouse storage until distribution, provide proof of storage, and submit shipping documentation with carrier information and tracking numbers following each shipment. Sealed formal quotes are due by April 28, 2026 at 4:00 PM, submitted either electronically through the MAGIC Bid Portal at https://portal.magic.ms.gov or via sealed paper bid to MDRS headquarters at 1281 Highway 51, Madison, MS 39110. The reverse auction will occur on April 16, 2026 at 10:00 AM, and evaluation will be based on price, shipping costs, warehousing and handling capabilities, and ability to meet delivery deadlines, with MDRS retaining the right to award the contract in full or in part to the lowest responsible bidder.

No specific set-aside designations for disadvantaged enterprises or minority-owned businesses are detailed in the solicitation documents. All potential bidders must maintain an active MAGIC vendor number and be registered in Mississippi's e-procurement system to participate in the reverse auction, though surrogate bidding is available with 72 hours advance notice. No incumbent vendors or current contractors are identified in the procurement materials. Invoices will be paid 45 days after completion and acceptance of deliverables. The contract is contingent upon appropriation of funds by the Mississippi State Legislature and may be terminated with 10 days written notice if funds are insufficient. No specific budget range or award value is disclosed in the available procurement documents. Interested vendors may contact the MDRS Office of Purchasing at P.O. Box 1698, Jackson, MS 39215, or by telephone at 601-853-5304 for additional information and detailed specifications.