1635-26-R-RFQF-00001

The Mississippi Department of Rehabilitation Services (MDRS) is issuing a Request for Quotes-Formal (RFQF) for the procurement of 10,000 children's multi-sport safety helmets to be distributed as promotional items to school children throughout Mississippi for traumatic brain injury prevention. The helmets must meet U.S. Consumer Product Safety Commission standards for youth helmets and feature BMX/skate styling with hard plastic shells, black EPS liners with adjustable Velcro pads, polyester straps with quick-release buckles, and MDRS logo imprinting on the back. The procurement requires three distinct configurations: 3,000 small helmets in yellow, 4,000 medium helmets in green, and 3,000 large helmets in blue. Bidders must submit sealed formal quotes by 4:00 PM on March 25, 2026, with the competitive reverse auction scheduled for April 16, 2026 at 10:00 AM. Unit prices must include all costs for shipping, handling, and warehousing, and vendors must demonstrate warehouse storage capabilities and the ability to coordinate shipments to multiple school locations throughout the state with 10 working days' notice prior to delivery. All bidders must maintain an updated MAGIC vendor number and submit responses electronically through the MAGIC portal at https://portal.magic.ms.gov or via sealed paper bid at MDRS headquarters in Madison, Mississippi. MDRS reserves the right to reject any or all bids and award the contract in full or in part to the lowest or best responsible bidder.

No specific set-aside designations for disadvantaged enterprises or minority-owned businesses are mentioned in the solicitation documents. All successful contractors must comply with E-Verify requirements and the Mississippi Employment Protection Act of 2008, and are subject to Mississippi public records transparency requirements and the Mississippi Accountability and Transparency Act of 2008. No incumbent vendors or existing contractors are identified in the available documentation. Payment will be made 45 days after completion and acceptance of delivery, with vendors required to submit invoices to the MDRS Finance Department and provide carrier information, tracking numbers, and current inventory levels after each shipment. The contract award is contingent upon availability of funds appropriated by the Mississippi State Legislature, though no specific budget range or award value is disclosed in the procurement documents. Additional details and complete RFQF packet specifications are available through the MAGIC Bid Portal at https://www.ms.gov/dfa/contract_bid_search/Contract or by contacting the MDRS Office of Purchasing at P.O. Box 1698, Jackson, MS 39215, or by telephone at 601-853-5304.