1617 Upfitting four (4) vans - Mobile Crisis Response Services

The County of San Mateo is seeking proposals for upfitting four vehicles to support the San Mateo Mobile Crisis Response (SMMCR) services, a 24/7/365 behavioral health crisis intervention program. The county will provide the vehicles, which include one 2023 Ford Transit Connect, one 2023 Ford Explorer 4x4, and two 2025 Toyota Sienna Hybrid vans, and is soliciting bids for specialized vehicle modifications. Required upfitting includes installing iPad display mounts, satellite phone docking stations, portable device charging stations, rear storage units, network equipment, network antennas, battery compartments, and security alarms. Key evaluation criteria will focus on total bid price, lead time, and proximity to Redwood City, CA 94063. The procurement timeline includes a bid release date of May 8, 2025, with questions due by May 15, 2025, and final bid submissions required by May 29, 2025 at 5:00 pm. Bidders must be registered with the System for Award Management (SAM) and submit a formal quotation, W9 tax form, and relevant certificates or licenses.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The bid is structured as a cost comparison exercise, and the county is not obligated to issue a purchase order or award a contract. A minimum one-year warranty for materials and workmanship is required, covering parts installed during the upfitting process. While no specific budget range is detailed, the procurement is focused on competitive pricing for specialized vehicle modifications to support mobile crisis response services. The vehicles will be delivered to the Redwood City area, with bidders required to specify delivery dates or lead times. There is no mention of incumbent vendors or existing infrastructure that requires integration. The county will notify and potentially work with the selected vendor if a purchase is ultimately made, maintaining flexibility in the procurement process.