1614-25-R-IFBD-00006

The Mississippi Department of Finance and Administration (DFA) has issued an Invitation for Bids (IFB No. 2025-03) for Emergency Disaster Debris Monitoring Services across nine geographic regions in the state. The procurement seeks to establish a Preapproved Vendor List (PVL) for cities and counties to utilize during disaster recovery efforts. Qualified vendors must demonstrate capabilities to provide comprehensive services including fixed site monitoring, field debris monitoring, project management, and administrative support during emergency situations. Key deliverables include the ability to provide simultaneous services across multiple counties, comprehensive documentation for potential FEMA and FHWA reimbursement, and adherence to federal procurement requirements. The bid is specifically structured as a time and materials contract with a not-to-exceed amount, to be established within 7 days of issuing a Notice to Proceed. Vendors must submit their bids by May 12, 2025, at 5:00 pm CDT, with the resulting Preapproved Vendor List effective from August 1, 2025, through July 31, 2030.

The solicitation requires vendors to provide substantial insurance coverage, including $1,000,000 in general and professional liability, and be prepared to execute performance and payment bonds equal to 100% of the estimated project cost. While no specific set-aside designations are mentioned, vendors must demonstrate extensive expertise in disaster recovery financial documentation and grant funding compliance. Pricing will be based on hourly rates for different service categories, with no overtime considerations. The contract allows participating counties to contract with vendors on an as-needed basis, suggesting flexibility in engagement. Although no incumbent vendors are specified, the comprehensive nature of the solicitation indicates a robust procurement process designed to establish a reliable pool of emergency debris monitoring service providers. While specific budget ranges are not detailed, the multi-year contract and potential for widespread use across Mississippi municipalities suggest a significant potential award value for successful vendors.