1614-25-R-IFBD-00005

The Mississippi Department of Finance and Administration (DFA) has issued an Invitation for Bids (IFB No. 2025-02) for Emergency Disaster Debris Removal Services across nine geographic regions of the state. The procurement aims to establish a Preapproved Vendor List (PVL) that will enable Mississippi cities and counties to quickly contract for comprehensive debris removal services during disaster events. Qualified vendors must demonstrate a minimum of five years of experience in disaster debris removal and maintain a local office in the region(s) they are bidding on. The solicitation requires vendors to provide unit-based pricing that covers all-inclusive costs, including equipment, labor, insurance, and overhead. Bidders must be capable of mobilizing within 24 hours of receiving a Notice to Proceed and able to remove various types of debris, including vegetative, construction, and hazardous materials. The bid is due by May 12, 2025, at 5:00 pm CDT, with the Preapproved Vendor List becoming effective from August 1, 2025, to July 31, 2030. Vendors may submit bids for one or multiple regions, with a focus on providing rapid, efficient emergency response capabilities.

The IFB does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Vendors must provide comprehensive insurance coverage, including general liability, automobile liability, workers' compensation, and umbrella liability with specific minimum coverage amounts. The contract includes provisions for FEMA reimbursement eligibility, requiring contractors to comply with federal procurement guidelines, clean air and water act regulations, and other federal requirements. While specific budget ranges are not detailed in the available documentation, the multi-year contract structure suggests significant potential funding across the nine geographic regions. Vendors will be evaluated based on their experience, regional presence, ability to mobilize quickly, comprehensive service capabilities, and compliance with federal and state requirements. The contract emphasizes the importance of proper documentation, environmental and safety standards, and the ability to support Mississippi municipalities during emergency debris removal operations. The procurement strategy allows for flexible, rapid response to disaster situations while ensuring qualified and prepared vendors are readily available.