160733-Hired Equipment with Operator

The Virginia Department of Transportation, Richmond District, Petersburg Residency is soliciting bids for Invitation for Bid (IFB) No. 160733 to procure on-call, as-needed hourly rental of equipment with experienced operators and personnel to perform general maintenance operations, incidental construction, and critical/urgent repair work across Dinwiddie, Nottoway, and Prince George Counties on Primary and Secondary routes. The procurement encompasses a comprehensive range of equipment including dump trucks, excavators, loaders, graders, rollers, and associated hand and power tools, with operators required to possess valid commercial driver's licenses where applicable and OSHA/VOSH compliance certifications. Contractors must be Class A licensed with the capacity to provide multiple crews simultaneously and must comply with all safety requirements outlined in the Virginia Work Area Protection Manual. Work will be performed year-round, including winter conditions where weather permits, with normal operating hours from 7:00 AM to 7:00 PM Monday through Friday, though extended hours and weekend work may be required; an after-hours/critical mobilization fee of $1,000 applies to work requested between 8:00 PM and 5:00 AM or for unplanned events. Pricing shall be submitted as firm unit hourly rates for each equipment type with operator, incorporating all associated costs including fuel, mobilization, supervision, transportation, cellular communications, and incidentals, with payment made on an hourly basis to the nearest half hour for actual on-site utilization and semi-monthly billing. The contract period runs from the date of award through one year, with renewal options for four successive one-year periods. An optional pre-bid conference was held on March 17, 2026, at 9:00 AM via Microsoft Teams, with bids due electronically through eVA no later than 9:00 AM EST on March 30, 2026, followed by a virtual public bid opening at 10:00 AM EST the same day.

The Commonwealth of Virginia has established a 42% procurement goal for small businesses, and bidders must submit a Small Business Subcontracting Plan unless they hold Disadvantaged, Small, and Women-Owned Business (DSBSD) certification as a small business. All mechanics, laborers, and workers must be paid prevailing wage rates as established by the Virginia Department of Labor and Industry, which vary by county and classification, ranging from $12.77 to $36.85 per hour plus applicable fringe benefits. Contractors are required to maintain comprehensive insurance coverage including workers' compensation, employer's liability of $100,000, commercial general liability of $1,000,000 per occurrence/$2,000,000 aggregate, and automobile liability of $1,000,000 combined single limit. The contract officer overseeing this procurement is Tracey Higgins, and at least four entities attended the pre-bid conference, indicating active market interest. No specific award value or budget range is disclosed in the solicitation documents, as compensation is structured on an hourly basis contingent upon actual equipment utilization and hours worked. The VDOT reserves the right to reject any or all bids and to cancel the contract with 60 days' notice.