15 ton rooftop gas heating and electric cooling unit

The West Virginia Department of Agriculture issued an Agency Request for Quote (ARFQ) for the procurement and installation of one 15-ton rooftop gas heating and electric cooling unit at Cedar Lakes Conference Center in Ripley, West Virginia. The primary deliverables include the complete disconnection and removal of the existing unit, installation of the new equipment, reconnection to existing systems, and inspection to ensure proper functionality. The solicitation, designated as ARFQ 1400 AGR2500000008, requires vendors to submit sealed bids by November 26, 2024, at 11:30 a.m. EST through the Vendor Self Service Portal, fax, or courier delivery to the Department of Agriculture's Charleston office. Written vendor questions must be submitted to purchasing@wvda.us by 5:00 p.m. EST on November 15, 2024, with responses published as addenda. Bid submissions must include a completed Exhibit A pricing page, bid surety documentation equal to a minimum of five percent of the total bid amount, signed terms and conditions, addendum acknowledgement, proof of insurance, a copy of the contractor's license, and a drug-free workplace affidavit. The unit specifications reference manufacturer specification code 72151207, and invoicing will be directed to the West Virginia Department of Agriculture State FFA-FHA Camp Administrative Services with the contact buyer being Laryssa D. Hoskins at 304-558-2221 or lhoskins@wvda.us.

The solicitation documents do not explicitly identify set-aside designations for disadvantaged enterprises, minority-owned businesses, or other restricted vendor categories, nor do they reference any incumbent vendors or existing contractors currently performing similar services. The procurement specifies that all bidders must maintain a written drug-free workplace policy in compliance with West Virginia Code 21-1D, and all surety companies must be licensed and authorized to conduct business in West Virginia. No specific budget range or award value is disclosed in the available solicitation materials, indicating that the procurement will be awarded to the responsive and responsible bidder offering the lowest compliant bid. The successful vendor will be required to provide all supporting documentation, including proof of insurance and contractor's license, prior to formal award if not submitted with the initial bid submission. Interested vendors should note that failure to comply with all addendum requirements and solicitation specifications may result in proposal rejection.