15-384 Confidential On-Site Document Shredding & Recycling Services for Various DMV Field Offices

The California Department of Motor Vehicles (DMV) has issued Invitation for Bid #15-384 for Confidential On-Site Document Shredding and Recycling Services across three service areas: Northern, Central, and Southern California. The procurement seeks a vendor to provide secure document destruction services for 170 DMV field office locations, which includes supplying 200-pound capacity shredding bins, regular collection, and on-site shredding using truck-mounted industrial shredders capable of processing 3,000 pounds per hour. Key deliverables include witnessing of destruction by DMV staff and provision of Certificates of Destruction for each shredding event. The contract will run from May 1, 2016 through April 30, 2018, with bidders required to provide uniform pricing per bin per pickup within each service area. Critical procurement dates include written questions due by February 24, 2016, responses released by March 2, 2016, and bid submissions due by March 9, 2016 at 2:00 p.m. Evaluation will focus on identifying the lowest responsive and responsible bidder for each service area, with bidders permitted to bid on single or multiple areas.

The solicitation includes provisions for Small Business Enterprise (SBE) and Non-Small Business preferences, potentially creating opportunities for disadvantaged business participation. Insurance requirements mandate $1 million in commercial general liability coverage and workers compensation insurance. A $10,000 contingency fund is included for additional pickups, and while no minimum or maximum number of bins is guaranteed, bidders must commit to servicing all offices within their selected service area at a consistent per-bin rate. The service areas vary in estimated bin pickup volume, with Area III (Southern California) estimated at 33,824 bins, suggesting significant potential contract value. Bid pricing is structured on a per-bin pickup basis, with service frequencies ranging from monthly to twice weekly across different DMV office locations. Vendors must demonstrate capability to handle varying bin quantities from 1-8 per location and provide consistent, secure document destruction services across multiple Southern California DMV facilities.