145-20250402113359 Jeff Davis

Jefferson Davis County, Mississippi, is soliciting proposals for disaster debris monitoring services in response to tornadoes that occurred on March 15, 2025. The Board of Supervisors seeks a qualified firm to provide comprehensive debris monitoring, including technical support for debris removal contractor selection, daily county coordination, field staff management, and recovery contractor monitoring. Key deliverables include implementing an electronic ticketing system and preparing documentation for FEMA and other agency reimbursements. Proposals are due by 10:00 a.m. on Friday, May 2, 2025, with submission requirements of one original and four complete copies to the county office in Prentiss, Mississippi. The contract will have a 180-day period, with evaluation based on a weighted scoring system: 25 points for firm qualifications, 25 points for staff qualifications, 30 points for technical approach, and 20 points for cost proposal. Proposers must provide hourly labor rates for various positions including Principal, Project Manager, Operations Manager, Field Supervisors, Load Site Monitors, Debris Site/Tower Monitors, Data Manager, and Administrative Assistant.

The RFP emphasizes equal opportunity, explicitly stating that minority business enterprises will be afforded full opportunity to submit proposals without discrimination based on race, color, or national origin. Proposing firms must demonstrate a history of providing similar services in comparable communities and provide verifiable references. Insurance requirements are stringent, mandating proof of workers' compensation, commercial general liability, business automobile liability, and professional liability with specific minimum coverage amounts. Non-labor project costs will be billed at cost without markup, and per diem expenses will be reimbursed at rates not exceeding GSA Per Diem Allowances. The Board of Supervisors reserves the right to reject any and all proposals and waive any informalities in the bidding process. While a specific contract value is not explicitly stated, the comprehensive nature of the services and the 180-day contract period suggest a potentially significant financial opportunity for the selected vendor. The complete RFP is available at no charge from the county's Board of Supervisors office or downloadable from the Mississippi Procurement Center Website.