140-20260310092302 GSD

The Gulfport School District Board of Trustees in Mississippi has issued a Request for Proposal for yearbook production services and related products, with proposals due March 24, 2026, at 10:00 AM Central Standard Time and award notification expected by April 7, 2026. The District seeks comprehensive yearbook services for two schools: Bayou View Middle School requiring 320 copies of 132-page yearbooks, and Gulfport High School requiring three separate editions with quantities of 350, 375, and 380 copies respectively at 525, 550, and page counts of 500, 525, and 550 pages. The contract period runs from July 1, 2026, through June 30, 2029. Vendors must submit sealed proposals containing one original and two copies, either mailed to the Gulfport School District Central Office (Attention: Stacey Penny, CFO, 2001 Pass Road, Gulfport, MS 39501) or electronically through www.centralbidding.com, and must include two sample yearbook copies with their submissions. All pricing must be submitted on the included pricing sheet and must be inclusive of applicable taxes, transportation, and shipping fees to the schools. Evaluation criteria include the District's direct experience with the vendor, vendor experience in Mississippi and the Southeast, financial standing, ability to handle additional work, price, quality of samples submitted, and overall quality of the bid packet. Vendors must provide references from two K-12 educational institutions or higher learning institutions currently receiving comparable services. Key service requirements include providing a dedicated representative, online page-creation software integrating Adobe via the Cloud at no additional cost, free technical support available during extended evening hours and weekends, online yearbook and personalization purchasing capabilities, comprehensive training, custom cover design services, unlimited color pages and graphics, high-resolution PDF proofs at no cost, flexible deadlines with late submission accommodations, direct-to-consumer marketing to parents at least three times annually, and U.S.-based printing with delivery by May 1 of each contract year.

The RFP does not specify any set-aside designations or restrictions limiting responses to particular categories of disadvantaged enterprises or minority-owned businesses. No incumbent vendors or current contractors are referenced in the solicitation documents. The District is exempt from federal and state taxes, and vendors must ensure all pricing reflects this tax-exempt status. The solicitation does not include information regarding possible award values or budget ranges, requiring interested vendors to develop competitive proposals based on the stated deliverables and service requirements. The District reserves the right to adjust quantities based on unit prices submitted or accept proposals on either an individual line-item or total bid price basis, allowing flexibility in how vendors structure their pricing approaches.