1341576: system integrator for time, attendance & payroll software

The City of Chicago, Department of Technology and Innovation, is issuing a Request for Proposal (RFP) to procure a qualified System Integrator to implement comprehensive time, attendance, and payroll software solutions. The primary objective is to replace the City's legacy Oracle Enterprise Resource Planning system (originally implemented in 2002 and migrated to Oracle Cloud) and IBM AS400 time and attendance platform with modern ADP Workforce and Workday enterprise solutions. The implementation must serve the City's workforce of approximately 33,000 employees distributed across 39 departments governed by 44 collective bargaining agreements. Respondents must be certified to implement ADP Workforce and Workday solutions and are required to deliver comprehensive services encompassing discovery, execution, organizational change management, training, and a minimum of six months of post-go-live hypercare support. The contract will initially run for twenty-four (24) months with optional thirty-six (36) months of additional one-year extensions at the City's sole discretion. Pricing must be structured on a phased basis with fully loaded hourly rates submitted by project phase and resource category using the City's provided cost proposal template. The pre-solicitation conference is scheduled for February 4, 2026, at 10:00 AM Central Time at 2 North LaSalle, Chicago, Illinois, with virtual attendance via Microsoft Teams available, with oral presentations scheduled for February 23-27, 2026, and proposals due by 3:00 PM Central Time on February 17, 2026, submitted electronically through the City's iSupplier portal.

The City has established contract-specific goals requiring 25% Minority Business Enterprise (MBE) participation and 5% Women Business Enterprise (WBE) participation, with respondents required to demonstrate good faith efforts toward these targets or request waivers with supporting documentation. Respondents must comply with all federal, state, and local laws, including prevailing wage requirements, and must maintain specified insurance coverage including workers' compensation, general liability, automobile liability, professional liability, and cyber liability. All respondents are required to submit Economic Disclosure Statements and provide three years of audited financial statements. The funding source is identified as BOND financing with no specified total agreement amount, though payments will not exceed stated amounts without written amendment. The City reserves the right to reject any or all proposals, terminate the RFP at any stage, and enter into concurrent competitive negotiations with multiple qualified respondents to ensure best value, and the City will not be responsible for payment of any amounts incurred by respondents in preparing proposals or participating in conferences, site visits, or negotiations.