13283 Firewood Deliveries for South Beach

The Oregon Parks and Recreation Department (OPRD) is seeking a contractor to provide firewood deliveries for the South Beach Management Unit through an Invitation to Bid (ITB) numbered 13283. The procurement specifically requires the delivery of 31,680 bundled firewood units annually for the Deschutes/Cottonwood Management Unit, with an anticipated two-year contract and potential extensions up to six years total. Firewood must meet strict quality specifications, including natural, non-treated wood with less than 20% moisture content, bundled with at least 5 pieces per bundle, and each piece measuring between 16-18 inches long. Deliveries must be made between 8:00 AM and 3:00 PM Monday through Friday, within five business days of the requested delivery date, and directly to 5580 South Coast Highway 101 in Newport, Oregon. The evaluation criteria will focus on the lowest total bid from a responsive and responsible bidder, with key dates including July 17, 2025 as the bid issuance date, July 24, 2025 for inquiry submissions, and July 25, 2025 as the bid due date, with an anticipated contract award on August 1, 2025.

The procurement allows preferences for Oregon-produced goods, resident bidders, and goods manufactured from recycled materials. Bidders must be registered in the OregonBuys system and complete several mandatory attachments, including a Contractual Acceptance Form, Bid Pricing Form, and a Bidder Responsibility Form. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the bidder must comply with comprehensive insurance requirements, including workers' compensation, commercial general liability, and automobile liability insurance with specified coverage limits. The contractor will also be responsible for adhering to firewood transportation restrictions to prevent invasive species spread and follow specific safety and environmental guidelines. Although the exact contract value is not specified, the requirement of 31,680 bundled firewood units annually suggests a significant procurement opportunity. The OPRD reserves the right to adjust quantities or delete items as needed, providing flexibility in the contract's implementation.