Addendum 1 and Questions and Answers.docx
DOCX document 71 KB Posted
- Attached to
- 13283 Firewood Deliveries for South Beach
- Solicitation number
- S-63400-00014378
- Issued by
- Klamath County, Oregon
About this file
Addendum 1 and Questions and Answers.docx is an amendment document for the Oregon Parks and Recreation Department's (OPRD) Invitation to Bid (ITB) 13283 for firewood deliveries at the South Beach Management Unit. The solicitation requires the annual delivery of 31,680 bundled firewood units, with each bundle containing at least 5 pieces measuring 16-18 inches long, to be delivered Monday through Friday between 8:00 AM and 3:00 PM within five business days of request. The key procurement dates include a bid issuance on July 17, 2025, inquiry submissions due by July 24, 2025, bid submissions due by July 25, 2025, and an anticipated contract award on August 1, 2025. The contract is structured for an initial two-year term with potential extensions up to six years total.
The procurement allows preferences for Oregon-produced goods, resident bidders, and goods manufactured from recycled materials. Bidders must register in the OregonBuys system and complete mandatory attachments including a Contractual Acceptance Form, Bid Pricing Form, and Bidder Responsibility Form. While no specific set-aside designations for disadvantaged enterprises are mentioned, contractors must comply with comprehensive insurance requirements covering workers' compensation, commercial general liability, and automobile liability. The evaluation criteria will focus on the lowest total bid from a responsive and responsible bidder, with OPRD reserving the right to adjust quantities or delete items as needed. Contractors must also adhere to firewood transportation restrictions to prevent invasive species spread and follow specific safety and environmental guidelines.
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Other files
| File | Type | Posted |
|---|---|---|
| 13283 OB Notice of Intent to Award.docx | DOCX document | |
| ITB 13283 Firewood Deliveries for South Beach Management Unit.pdf | ||
| 13283 Bid Tab.xlsx | XLSX spreadsheet | |
| Cereal Flakes~3.docx | DOCX document | |
| Attachment 3 - Sample Contract~4.pdf |
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Text version
ADDENDUM #1
OregonBuys # S-63400-00014378
ITB #13283
Firewood Deliveries for South Beach Management Unit
This Addendum 1 modifies the Invitation to Bid (“ITB”) document(s) only to the extent indicated herein. All other areas not specifically mentioned or affected by this Addendum shall remain in full force. This Addendum 1 shall be added as a part of the original ITB document(s).
ADDENDUM
1. Attachment 3, Sample Contract
A. Exhibit C, Insurance Requirements
“UPDATE the limits for Commercial General Liability and Automobile Liability Insurance as follows:
| COMMERCIAL GENERAL LIABILITY | |||||
| Commercial General Liability Insurance covering bodily injury and property damage in a form and with | coverage that are satisfactory to Agency. This insurance shall include personal and advertising injury | liability, products and completed operations, contractual liability coverage for the indemnity provided | under this contract, and have no limitation of coverage to designated premises, project or operation. | Coverage shall be written on an occurrence basis in an amount of not less than $1,000,000 per | occurrence. Annual aggregate limit shall not be less than $2,000,000. |
| AUTOMOBILE LIABILITY INSURANCE | |||||
| Automobile Liability Insurance covering Contractor’s business use including coverage for all owned, non- | owned, or hired vehicles with a combined single limit of not less than $1,000,000 for bodily injury and | property damage. This coverage may be written in combination with the Commercial General Liability | Insurance (with separate limits for Commercial General Liability and Automobile Liability). Use of | personal automobile liability insurance coverage may be acceptable if evidence that the policy includes a | business use endorsement is provided. |
Addendum prepared by:
Bryant Hayes Sr. Contracts Specialist Bryant.hayes@oprd.regon.gov
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End of Addendum 1
CLARIFICATIONS AND RESPONSE(S) TO QUESTIONS
The following provides OPRD’s answers to questions received from potential Proposers. The information provided below if for clarification purposes only and does NOT constitute a change to the solicitation documents or requirements.
1. QUESTION: The automobile insurance and the general liability insurance in the sample contract show $2,000,000 for auto and $2,000,000 per occurrence / $4,000,000 annual aggregate. Are these the correct limits?
OPRD RESPONSE: The limits in the sample contract are incorrect. The insurances and limits required for this solicitation and contract are as follows:
Workers Comp - $500,000 Commercial General Liability - $1,000,000 per occurrence / $2,000,000 annual aggregate Automobile Liability - $1,000,1000
*These insurances have been corrected via this Addendum 1
Addendum #1 ITB #13283 OregonBuys #S-63400-00014378 image1.jpeg
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